For the purchase of supplies, equipment and non-professional services, the purchases may be made by the employees designated in this section subject to compliance with the procedures and limitations contained in this section.
(A) For purchases of $100 or less, petty cash may be used and the applicable department head or his or her designee must approve the purchase. It is not required that bids be obtained for those purchases. No purchase order is necessary; the receipt should be provided to the responsible department head or the Purchasing Officer.
(B) For purchases over $100, but less than $2,000, the applicable department head must approve the purchase. No purchase order is necessary, and it is not required that bids be obtained for those purchases. Requests for purchases shall be made on forms prescribed and provided by the Purchasing Officer (requisition forms).
(C) For purchases that are equal to or exceed $2,000, but are less than $5,000, the Purchasing Officer must approve and execute the purchase order or contract for the purchase. It is not required that bids be obtained for those purchases. Requests for these purchases shall be made on forms prescribed and provided by the Purchasing Officer (requisition forms and purchase orders). Purchase orders shall be reviewed and signed by the Director of Finance.
(D) For purchases that are equal to or exceed $5,000, but are less than $50,000, the Purchasing Officer must approve and execute the purchase order or contract for the purchase. Purchase orders shall be signed by the Director of Finance. Contracts shall be subject to approval as to form by the City Attorney. Before the purchase is made, three written informal bids must be obtained from vendors and each of these bids must be documented, all in accordance with § 3.12.050. Verbal bids will not be accepted in satisfaction of this requirement.
(E) For purchases of $50,000 or more, the City Council must approve the contract for the purchase. Contracts shall be subject to approval as to form by the City Attorney. Prior to City Council approval, three written formal bids must be obtained from prospective vendors, in accordance with § 3.12.060. Verbal bids will not be accepted in satisfaction of this requirement. The City Council may authorize that the purchase orders or contracts be executed by the City Manager.
(Ord. 2008-02, passed 10-1-2008)