(A)   The adopted budget for each department for each fiscal year shall include funding for the necessary supplies, services and equipment for that department during the fiscal year. Except in cases of emergency, the City Manager shall not issue any purchase order for supplies, services or equipment unless there exists an unencumbered appropriation in the department account against which the purchase is to be charged.
   (B)   Each department head or his or her designee shall ensure that sufficient documentation is submitted to the Purchasing Officer, with a request for purchase to demonstrate compliance with these policies and procedures and to justify the acquisition of supplies and equipment.
(Ord. 2008-02, passed 10-1-2008)