(A) Regular meetings.
(1) Regular meetings of the Council shall be held on the second Monday of each month at 6:00 p.m. Meeting dates and times may be amended by resolution of the City Council at their January regular meeting.
(2) Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place.
(3) All meetings, including special meetings, shall be held in City Hall unless the Council decides otherwise at a prior meeting or meeting in City Hall is impossible.
(B) Special meetings.
(1) Special meetings shall be called by the Administrator and/or Clerk/Treasurer at the written or verbal request of the Mayor or any two members of the Council.
(2) Notice of the meeting containing the date, time, place, and purpose of the meeting shall be posted on the outside window of the main entrance of City Hall and the Menahga Post Office.
(3) The notice shall be posted at least three days before the meeting date.
(4) The notice shall be mailed, e-mailed, or otherwise delivered three days prior to the meeting to each person who has requested notification with the Administrator and/or City Clerk/Treasurer for all city meeting notices.
(5) In calculating the three days, if the last day falls on a Saturday, Sunday or legal holiday, the next regular business day shall be counted as the third day.
(C) Emergency meetings.
(1) An emergency meeting is a special meeting called because of circumstances that in the judgment of the Council requires immediate consideration.
(2) An emergency meeting may be called by the Mayor or any two Council members.
(3) Posted or published notice of an emergency meeting is not required. However, the city shall make a good faith effort to notify each news outlet and all persons requesting meeting notifications with the Administrator and/or City Clerk/Treasurer by written, verbal or e-mail request.
(4) Members of the Council shall be given notice of the meeting by telephone, e-mail, text or any other effective method to reach members. Notice shall include the subject of the meeting.
(D) Closed meetings. When a meeting is closed, the presiding officer will state on the record, the reason for closing the meeting and cite the state statute that permits closing.
(E) Recessed or continued meetings.
(1) When a meeting is recessed or continued, the presiding officer shall state the time and place for the meeting to occur and shall record the time and place in the minutes.
(2) No further notice of the recessed or continued meeting is necessary.
(F) Organizational meeting. At the first regular Council meeting in January of each year, the Council shall:
(1) Designate the depositories of city funds;
(2) Designate the official newspaper;
(3) Choose one of the Council members as Acting Mayor, who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city or, in case of a vacancy in the Office of Mayor, until a successor has been appointed and qualifies;
(4) Appoint officers and employees and members of boards, commissions and committees, as may be necessary; and
(5) Establish and appoint Council members to Council committees or representatives as are deemed appropriate for the efficient and orderly management of the city.
(G) Public meetings. All Council meetings shall be conducted in accordance with the Minnesota Open Meeting Law.
(’77 Code, § 201.01) (Am. Ord. 2017-001, passed 3-13-17; Am. Ord. 2018-002, passed 12-10-18; Am. Res. 2021-004, passed 2-9-21; Am. Ord. passed - -)