(A) All expenditures of less than $30,000 shall be considered a “small purchase” and are not subject to competitive bidding.
(B) The County Judge determines the need for any item requested, and whether or not the contract is for less than $30,000 and the expenditure is provided for in the budget.
(C) For all “small purchases” exceeding $500, the County Judge shall require (at his or her discretion) three quotes from prospective suppliers or vendors, prior to the purchase and then select a purchase most advantageous to the county, in the judgment and discretion of the County Judge.
(D) Venders must be registered with the Fiscal Court before purchases are made.
(E) Projects, which have a accumulative amount higher than $1,000 require the submission of a project information form “PIF”. The PIF must be approved by the County Judge Executive prior to the start of the project. Forms are available in the County Judge Executive’s office.
(F) Department heads/fire chiefs and elected officials are responsible for assuring the appropriation does not exceed the budgeted account. If the expenditure exceeds the amount appropriated in the budgeted account, the department head must submit a written request for a budget transfer to the County Judge Executive. Upon approval by the County Fiscal Court, the County Judge Executive will submit it to the County Treasurer prior to authorizing the purchase order.
(Ord. 21.230-1, passed 7-8-2021)