(A) When the prerequisites have been met for use of the negotiated process, the County Judge shall proceed to negotiate with one or more suppliers in order to obtain the most advantageous terms for the county.
(B) The County Judge shall prepare a record of all negotiated contracts, showing the items and quantities acquired, name of suppliers, costs and date of contract.
(C) Professional services shall be negotiated with such persons as are properly licensed to perform such services.
(D) Where more than one bid was received and all were in excess of the amount available, the lowest three bidders shall be notified that the county desires to negotiate a contract for a lesser amount based on revised quantities or specifications, and fix a time limit for submission of proposals.
(E) The County Judge shall examine the proposals received and shall negotiate with the suppliers for the terms most advantageous to the county.
(F) The best negotiated proposal shall be submitted to the Fiscal Court for approval and award.
(Ord. 21.230-1, passed 7-8-2021)