(a) Council hereby enacts the following policy to govern the payment and/or reimbursement of expenses incurred by employees and/or elected officials of the Village while attending seminars or conducting other business of the Village
(1) A maximum of $35.00 per day reimbursement for meals itemized as follows:
$8.00 for breakfast
$12.00 for lunch
$15.00 for dinner
(2) If available, a Village owned motor vehicle shall be used for transportation to and from the seminar or location for official Village business with the Village providing a credit card to be used for the purchase of gasoline or the Village reimbursing the employee or elected official for the actual expense for the gasoline.
(3) If a Village owned motor vehicle is not available and the employee(s) or elected official(s) must use their personal motor vehicle, then the Village shall reimburse said employee(s) or elected official(s) commensurate with the allowable per mile rate set forth by the Internal Revenue Service.
(b) The reimbursement for lodging cost shall not exceed one hundred dollars ($100.00) per day unless the seminar or business is scheduled to be held at a particular hotel and/or motel where lodging and some meals are included.
(c) The reimbursement for any and all expenses, as set forth above, shall be made only after proper presentation and delivery to the Village Clerk and/or Treasurer of valid receipts for reasonable costs incurred. (Ord. 2997-06. Passed 8-16-06.)