The commission and/or council shall conduct all public hearings under this title as follows:
(A) A sign-in roster shall be kept at the entrance to the hearing room for all persons who wish to testify at the hearing on a particular application or issue.
(B) The chair of the meeting shall conduct the hearing in accordance with "Robert's Rules Of Order, Newly Revised", or its most recent revision.
(C) A transcribable record shall be taken and maintained, including audio and written.
(D) The chair shall call upon the administrator or staff to make preliminary presentation of facts and recommendations to the commission, including a summary of any comments or recommendations from other agencies.
(E) The chair shall then invite the applicant to make a presentation of the proposal to the commission.
(F) Every document or tangible thing referred to by any person during testimony (including charts, maps, photographic evidence or any other evidence) shall be marked and entered into the record of the proceeding. Such exhibits shall be maintained at the office of the city clerk during the appeal period, and if incorporated into or referenced by a condition of approval, thereafter for as long as necessary to ensure conformance. No exhibit shall be used or presented by an applicant as expressing the applicant's intent or promise, unless the applicant intends that compliance with that exhibit may be made a condition of the approval of the application.
(G) After the administrator or staff presentation and presentation by the applicant, the chair shall open the hearing for public testimony and shall invite the public to address the commission in the order of names found on the sign-in roster. If in the opinion of the chair the number of persons testifying is so large as to unduly delay the process of the hearing, the chair may limit public testimony to three (3) minutes or such other time for each member of the public.
(H) All persons testifying before the commission or council shall state, for the record, their full name and address.
(I) Members of the commission, council or the attorney assigned to advise the commission or council may question any person who testified at any time or may, upon approval of a majority of the members present, recall a person for further testimony.
(J) Before the close of the public testimony, the chair shall ask if any person attending the hearing who did not sign the roster wishes to be heard and any such person shall be given one opportunity to testify.
(K) At the close of public testimony, the chair shall solicit comments from administrator or staff for additional facts or clarifications as a result of the testimony given. After comments from administrator or staff, the applicant or appellant shall be given an opportunity to address final comments to the commission or council.
(L) After all testimony, the chair shall declare the public hearing closed and shall bring the matter back before the commission or council for discussion and action. Audience participation ceases at that time. The public hearing may be continued upon motion to a date certain which shall be announced to the public there assembled.
(M) The discussion and decision may be deferred until another date certain which shall be then announced to the public there assembled. (Ord. 821, 2-23-2006, eff. 3-16-2006)