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(A) Within ten business days after completion of travel, meals, and lodging, an expense report, with receipts documenting all expenditures, must be submitted to the Village Clerk, or appropriate village officer or Board member.
(B) Before an expense for travel, meals, or lodging may be approved, the following minimum documentation must first be submitted, in writing, to the Village Clerk, or appropriate village officer or Board member, on a Travel, Meal and Lodging Expense Reimbursement Form, which will include, but shall not be limited to the following:
(1) A receipt of the cost of travel, meals, or lodging if the expenses have already been incurred;
(2) The name of the individual who received or is requesting the travel, meal, or lodging expense;
(3) The job title or office of the individual who received or is requesting the travel, meal, or lodging expense; and
(4) The date or dates and nature of the official business for which the travel, meal, or lodging expense was or will be expended.
(C) All documents and information submitted under this section are public records, and subject to disclosure under the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.).
(Ord. 2016-16, passed 12-5-2016)