(A) All expenses incurred by the Village in managing or reviewing of the request for site approval, conducting the public hearing, arriving at the site approval decision, and any appeals from the Board of Trustees decision shall be paid from the costs deposit as provided in this chapter. The costs deposit shall be placed in 1 or more interest-bearing savings or checking accounts in the name of the Village, with rights of withdrawal limited to the Village Treasurer. Depositories shall be financial institutions resident in the Village.
(B) Records of Village-incurred expenses will be submitted to the Village Treasurer, who shall organize the records and prepare and submit periodic reports of expenditures to the Board of Trustees, the Clerk and the applicant. Not earlier than 7 days after the submittal of each such report to the applicant, the Village Treasurer may draw upon the application fee deposit in the amount of the reported incurred expenses.
(C) Upon termination of proceedings (including appeals), a final accounting and summary of all authorized expenditures and reimbursements shall be presented to the Board of Trustees by the Village Treasurer.
(D) Any portion of a costs deposit not required for payment of costs or expenses incurred by the Village hereunder shall be returned to the applicant within a reasonable time. Should there be costs and/or expenses in excess of the amount paid by the applicant in the costs deposit, the applicant shall pay any and all additional costs within a reasonable time of presentment of a statement from the Village Treasurer.
(E) In order to expedite payment of all bills incurred as a result of administering the hearing process, all bills and questions concerning billing should be directed to the Village Treasurer.
(Ord. C0-02-34, passed 11-13-2002)