(A) Office created. There is hereby created the office of Treasurer of the Village.
(B) Appointment. The President, at the first regular meeting in the month of May of each year, shall appoint, by and with the advice and consent of the Board of Trustees, some competent citizen of the Village, Treasurer for the ensuing fiscal year.
(C) Oath; bond. The Treasurer, before entering upon the duties of the office, shall take the oath prescribed by law, and shall execute a surety bond to the Village in a penal sum required by statute.
(D) Money; warrants. The Treasurer shall receive all moneys belonging to the Village corporation and shall pay all warrants signed by the President and countersigned by the Clerk. They shall keep a separate account of each fund or appropriation, and all the debits and credits belonging thereto. They shall give to every person paying money into the treasury a receipt therefor specifying the date of payment and upon what account paid, and shall file copies of such receipts with the records of the Treasurer’s office with the Clerk at the time of making monthly reports of such office.
(E) Register of warrants. The Treasurer shall keep an accurate register of all warrants redeemed and paid, showing the number, date and amount of each, the fund from which paid, and the name of the person to whom and when paid; and shall cancel all warrants as soon as redeemed.
(F) Lost warrants. When any Village warrant is lost or destroyed, so that it cannot be presented to the Treasurer for payment by the person entitled thereto, such person shall apply by petition to the Board of Trustees for relief. The Board may order the Clerk to issue a duplicate warrant to the person so entitled to payment upon their filing an affidavit of the loss or destruction of the original and giving bond and security to the Village to refund the amount of such warrant and pay all costs in case the original or lost warrant should be presented and the Village compelled to pay the same.
(G) Special assessments. All money received by the Treasurer as a special tax or assessment shall be held as a special fund, to be applied to the payment of
the improvement for which such special tax or special assessment was made, and the money so received shall be used for no other purpose except to reimburse the Village for money expended for such improvement.
(H) Separation of funds. The Treasurer shall keep all moneys in his hands belonging to the Village separate and distinct at all times from personal money or funds, and he is prohibited from using directly or indirectly the Village money or warrants in his custody and keeping for personal use or benefit, or that of any other person. Any violation of this provision shall subject the Treasurer to immediate removal from office by the President and Board Trustees, who may declare the office vacant and appoint a successor for the unexpired portion of the term in the manner prescribed for regular appointment.
(I) Reports. The Treasurer shall prepare for the President and Board of Trustees, as often as required, a full and detailed report of all receipts and expenditures of the corporation, as shown by the books of their office, up to the time of the report. They shall annually as required by law prepare and file with the Clerk a full and detailed report of all receipts and expenditures of all accounts of the office during the preceding fiscal year. The report shall reflect the state of the treasury at the close of the fiscal year. The Clerk shall keep the report on file in their office for the inspection of the general public.
(J) Delinquent officers. The Treasurer shall report to the President and Board of Trustees any officer authorized to receive money for the use of the Village who fails to make a return of the monies received by them at the time required by law or ordinance.
(K) Accounts. The Treasurer shall keep their books and accounts in such manner as to show with accuracy all moneys received and disbursed by them for the Village, stating from whom and on what account received, and to whom and what account paid out, and in such way that the books and accounts may be readily investigated and understood. Such books and accounts and all files and papers of their office shall be at all times open to examination by the President or Board of Trustees.
(L) Compensation. The Village Treasurer shall receive as compensation for their services an annual salary payable in biweekly increments as determined by the Board of Trustees. The Village Treasurer shall receive no other compensation for their services.
(1997 Code, § 3.03) (Am. Ord. —, passed - - 19–; Am. Ord. —, passed - -20–)