(a) Upon Council approval, the Director of Public Service and/or Director of Public Safety shall advertise and accept bids for a construction project in accordance with the following procedures:
(1) Contracts shall be bid as follows:
A. An aggregate bid from a general contractor; or
B. Separate bids for work and materials from multiple prime contractors.
(2) The Board of Control shall be responsible for awarding all contracts for construction projects under this Chapter. Bidders for all proposed construction projects shall be required to furnish the following information to the Board of Control;
A. The work, supplies and materials covered by the bidder’s bid.
B. Identification of all work to be subcontracted. All subcontractors are also subject to the approval of the Board of Control based on the criteria contained in this section.
C. Descriptions of bidder's experience with projects of comparative size, complexity and cost within recent years, demonstrating the bidder's ability and capacity to perform a substantial portion of the project with its own forces.
D. Documentation from previous similar projects regarding timeliness of performance, quality of work, extension requests, fines and penalties imposed and payments thereof, liens filed, history of claims for extra work, contract defaults, together with explanations of the same.
E. The number of years the bidder has been actively engaged as a contractor in the construction industry.
F. The bidder's recent experience record in the construction industry, including the original contract price for each construction job undertaken by the bidder, the amount of any change orders or cost overruns on each job, the reasons for the change orders or cost overruns, and the bidder's record for complying with and meeting completion deadlines on construction projects.
G. Identification of any projects within the previous five years that the bidder was determined by a public entity not to be a responsible bidder, the reasons given by the public entity, together with an explanation thereof.
H. Demonstration of financial responsibility to assure that the bidder possesses adequate resources and availability of credit, the means and ability to procure insurance and acceptable performance bonds required for the project and whether any claims have been made against performance bonds secured by the bidder on other construction projects.
I. Disclosure of any suspension or revocation of any professional license of any director, officer, owner, or managerial employees of the bidder, to the extent that any work to be performed is within the field of such licensed profession.
J. Disclosure of any and all OSHA violations within the previous three years; as well as all notices of OSHA citations filed against the bidder in the same three year period, together with a description and explanation of remediation or other steps taken regarding such violations and notices of violation.
K. Disclosure of any and all violations within the previous five years pertaining to unlawful intimidation or discrimination against any employee by reason of race, creed, color, disability, gender, or national origin and/or violations of an employee's civil or labor rights or equal employment opportunities.
L. Disclosure of any litigation (including copies of pleadings) in which the bidder has been named as a defendant or third party defendant in an action involving a claim for personal injury or wrongful death arising from performance of work related to any project in which it has been engaged within the previous five years.
M. Disclosure of allegations of violations of the prevailing wage law and any other state or federal labor law, including, but not limited to, child labor violations, failure to pay wages, or unemployment insurance tax delinquencies or unfair labor practices within the past five years.
N. Disclosure of violations of the Workers’ Compensation law.
O. Disclosure of any criminal convictions or criminal indictments, involving the bidder, its officers, directors, owners, and/or managers within the past five years.
P. Disclosure of any violation within the past five years or pending charges concerning federal, state, or municipal environmental and/or health laws, codes, rules and/or regulations.
Q. Documentation that the bidder provides health insurance and pension benefits to its employees.
R. The experience and the continuity of the bidder's work force.
S. The identity of the bidder’s permanent work force that will be employed on the public contract, to include the number of employees (or contract labor) to be assigned to the contract, their city and state of residence, and their job descriptions or trade specialties.
T. The identity of any temporary work force that will be employed on the public contract, to include the number of employees (or contract labor) to be assigned to the contract, their city and state of residence, and their job descriptions or trade specialties.
U. Whether the bidder's work force is drawn mainly from local employees. The number of local employees, as defined in Section 134.01(c), and their job descriptions or trade specialties that the bidder will employ on the public contract.
V. When a bidder claims that non-local employees (or nonlocal contract labor) are to be assigned to the public contract instead of local employees, the reasons therefor.
W. When a bidder claims that local employees are not intended to be used by the bidder on the public contract because they are not available, qualified or trainable within a reasonable period of time, the reasons therefor.
X. Whether the bidder participates in a bona fide apprenticeship program that is approved by the Ohio State Apprenticeship Council and the United States Department of Labor.
Y. Whether the bidder has adopted and implemented a comprehensive drug and alcohol testing program for its employees.
Z. Whether the bidder's employees are OSHA-I 0 andlor OSHA-30 certified.
(b) Each factor enumerated in subsection (a)(2), standing alone, shall not be considered as determinative of the lowest and best bid. The Board of Control shall have complete discretion in assessing the level of importance to be placed upon any one or more of the factors enumerated and in determining the lowest and best bid and in awarding the construction contract.
(c) All bid invitations and specifications for construction, repair and renovation work shall advise prospective bidders of all of the factors that will be taken into consideration by the Board of Control in determining whether a bid is not only the "lowest" but the "best" bid. Bid specifications shall contain provisions conforming to this Chapter, including a form or forms to enable a bidder to provide evidence to the Board of Control of the bidder's compliance with, adherence to, or satisfaction of, the various factors that shall be considered by the Board of Control in determining the lowest and best bid.
(Ord. 31-2011. Passed 4-4-11.)