The Manager shall be the chief administrative officer of the Borough and he/she shall be responsible to the Council as a whole for the proper and efficient administration of the affairs of the Borough. His/her powers and duties shall relate to the general management of all Borough business not expressly by statue imposed or conferred upon the Borough officers.
Subject to recall by ordinance of Council and the limitations imposed by the Borough Code pertaining to the Police Department and other limitations to the Borough Code now in force or hereafter enacted, the powers and duties of the Borough Manager shall include the following:
A. He/she shall supervise and be responsible for the activities of all Borough departments except the Police Department.
B. He/she shall hire and suspend or discharge, at his/her discretion, all employees under his/her supervision, subject to the provisions of the Civil Service Act, if said provisions be in effect and are applicable. All non-civil service under the supervision of the Borough Manager shall be employees at will. In the case of the suspension of an employee, the Manager shall report the suspension at the next meeting of the Borough Council which shall either approve or overrule the action of the Borough Manager. [Ord. 362]
C. He/she shall assist the Borough Council in the preparation of the budget for the next fiscal year.
D. He/she shall assist in the preparation of the agenda for each meeting of Council and supply facts pertinent thereto.
E. He/shall be responsible for the administration of the budget after its adoption by the Council.
F. He/she shall hold such other Borough offices or head one or more of the Borough departments as the Council may, from time to time, direct.
G. He/she shall attend all meetings of Council and its committees with the right to take part in the discussion and he shall receive notice of all special meetings of Council or its committees.
H. He/she shall keep the Council informed as to the conduct of the Borough affairs, submit periodic reports on the condition of the Borough finances and such other reports as the Council requests and make such recommendations to the Council as he deems necessary.
I. He/she shall submit to Council, as soon as possible after the close of the fiscal year, a complete report on the financial and administrative activities of the Borough for the preceding year.
J. He/she shall see that the provisions of all franchises, leases, permits and privileges granted by the Borough are observed.
K. He/she may employ, by and with the approval of Council, experts and consultants to perform work and to advise in connection with any of the functions of the Borough.
L. He/she shall attend to the letting of contracts in due faun of law and he shall supervise the performance and faithful execution of the same, except insofar as such duties are expressly imposed upon some other Borough officer by statute.
M. He/she shall see that all money owed the Borough is promptly paid and that proper proceedings are taken for the security and collection of all the Borough's claims.
N. The Manager shall be the purchasing officer of the Borough and he or she shall purchase, in accordance with the provisions of the Borough Code, 53 P.S. §45101 et seq., all supplies and equipment for the various agencies, boards, departments and other offices of the Borough. He or she keep an account of all purchases and shall, from time to time when directed by Council, make a full written report thereof. He or she shall also issue rules and regulations, subject to the approval of Council, governing the requisition and purchasing of all Borough supplies and equipment. [Ord. 555]
O. He/she shall receive and investigate all complaints regarding services or personnel of the Borough and shall report thereon to Council.
P. All purchases from all departments are required to follow purchase procedures outlined herein. All purchases are required to be submitted to the Borough Manager on a purchase order form supplied by the Borough. [Ord. 555]
(1) Purchases Under $25. Purchases under the routine material and supply categories as budgeted in §§.10, .20 and .40 codes of the annual budget in an aggregate amount of less than $25 may be made upon verbal approval by the Borough Manager.
(2) Emergency expenditures may be made by the Mayor, Chief of Police or the Department Superintendents in the absence of the Borough Manager; provided, that a purchase order is completed and presented to the Borough Manage for review and approval prior to submission to Borough Council of payment consideration.
(3) Purchases in excess of $25 will require a purchase order signed by the Borough Manager and containing a purchase order number prior to requisition of same and submission to Borough Council for payment consideration.
(4) Purchases for vehicle fuel, lubrication and minor maintenance and repair items as budgeted under §§.40 and .50 codes of the annual budget are exempt from purchase order procedures whereby verbally approved by the Borough Manager for that purchase.
(5) All competitive bidding contracts shall be approved and awarded by Borough Council prior to action to be taken by the Borough Manager.
(6) Borough Council shall approve purchases of $1,500 or more prior to the purchase. The $1,500 limit shall remain in effect until changed by Resolution of the Borough Council adopted after May 11, 2020. Purchases in an amount over the limit may be made by the Borough Manager for emergency needs, if approved by the President of Borough Council after consultation with available members of Borough Council. [Ord. 631]
(7) In order to avoid late charges for monthly invoices for utilities, the invoice shall be paid upon receipt. Council shall approve the invoice at the next scheduled meeting of Council.
(8) Purchase orders shall be filled out for all purchases except those specifically excluded herein. The date, vendor, quantity, description, unit cost (estimate or actual amount if available) and total costs (estimate or actual amount if available) shall appear on each purchase order.
(9) Upon submission to the Borough Manager, purchase order shall be deemed approved upon placement of purchase order number, the budget line item designation for the particular item and the signature of the Borough Manager.
[Ord. 523B]
(Ord. 277, 11/5/1973, §6; as added by Ord. 362, 11/1/1982, §1; as amended by Ord. 523B, 9/10/2001, §§1, 2; and by Ord. 555, 7/12/2004; and by Ord. 631, 5/11/2020)