1. Time Allowance for Injury. Borough employees shall be allowed time off for recovery from sickness or injury which is not self-inflicted. The employee may be eligible for a "time allowance" benefit of one week with pay (pursuant to § 1-601 hereof) for each year of past service while in the employ of the Borough, subject to various eligibility considerations set forth below. [Ord. 553]
Each case shall be subject to the following eligibility requirements and may be subject to review by Borough Council. The employee's eligibility for the time allowance benefit shall be calculated as follows:
A. The average number of sick days used per year by the employee for the past three full calendar years shall be computed.
B. If the 3 year average number of sick days used by the employee equals or exceeds 7.5 the employee shall not be eligible for the time allowance benefit.
C. If the three year average number of sick days used by the employee is less than 7.5, the employee shall be eligible for the time allowance benefit.
D. Any employee who is determined to be ineligible shall become eligible upon the first year that his past 3 year average number of sick days used is less than 7.5, such eligibility to be redetermined each year. No employee shall be eligible for the time allowance benefit until he has been employed for a minimum of 3 consecutive years.
E. The "time allowance benefits" shall be computed from:
(1) The end of the period for which the benefit was previously allowed.
(2) The date of employment, whichever time period is the lesser.
[Ord. 338]
2. Sick Leave.
A. The Borough shall allow a maximum of 15 days a year sick leave for all regular employees.
B. Said sick leave days shall accrue at the rate of 1.25 days per month that the employee has been a regular employee during that calendar year.
C. Said sick leave days for regular employees may be accumulated to a maximum of 200 days only.
D. If an employee is serving a probationary period, he or she shall be allowed sick leave at the rate of 1.25 day per month, however, no accumulation of said sick leave shall be allowed.
E. If an employee is absent from work due to illness or sickness, more than three consecutive days, he or she must submit a Doctor Certificate covering the sickness or illness prior to returning to work.
F. If an employee is absent from work due to illness, sickness or injury more than 7 consecutive days, the Borough Manager may at his sole discretion, require a physicians report stating the nature of the sickness, illness or injury and the prognosis for the employees return to work. Said report shall be made by the employee's physician or by a physician designated by the Borough Manager, said choice and designation to be at the sole discretion of the Borough Manager.
G. It is a precondition to the granting of sick leave benefits to an employee, that the employee report by telephone, to his or her designated immediate superior within 15 minutes of the employees scheduled starting time each day.
H. The use of sick leave in conjunction with a holiday or vacation leave must be approved by the Borough Manager and shall be subject to review by Borough Council.
[Ord 394]
3. Holidays. The following holidays shall be observed by all Borough employees:
A. New Year's Day.
B. Memorial Day.
C. Independence Day.
D. Labor Day.
E. Thanksgiving Day.
F. Christmas Day.
G. Martin Luther King Day.
H. Veteran's Day.
I. President's Day.
J. The Friday after Thanksgiving Day.
K. Floating holiday.
The floating holiday may be used at the employee's discretion upon approval by the Borough Manager. Should any holiday fall on a Sunday, all employees shall be entitled to the following Monday or another workday, as a paid holiday. Should a holiday fall on a Saturday, all employees shall be entitled to the prior Friday, or another workday, as a paid holiday.
[Ord. 528A]
4. Emergency Leave. In case of an emergency in the "immediate family" (as the term is defined in subsection 6 below) of an employee, the employee shall be paid for one day's absence. Such leave must be approved by the Borough Manager, and his decision may be subject to review by the Borough Council. [Ord 310]
5. Personal Days. Two personal days per year are allowed; requests to take these days shall be made to the Borough Manager at least three working days before the day requested. [Ord 310]
6. Death in Family. The Borough shall allow 3 days absence for a death in the immediate family of an employee. The term "immediate family" includes wife, husband, mother, father, brother, sister, mother-in-law, father-in-law, son, daughter, son-in-law, daughter-in-law. All employees who were or became regular employees on or before March 31, of the calendar year in question shall be entitled to this benefit. The Borough shall allow 1 days's absence to attend the funeral of other close relative (aunts, uncles and cousins of a blood relationship to the employee) unless the deceased person was living with the employee at the time of death, in which event 3 days shall be allowed. [Ord 338]
7. Vacation. During the first year of service an employee shall be entitled to one day of vacation for every 73 calendar days of employment; these vacations days may be carried over to the next year.
A. After 1 full year of service - 1 week.
B. After 2 full years of service - 2 weeks.
C. After 10 full years of service - 3 weeks.
D. After 15 full years of service - 4 weeks.
E. After 25 full years of service - 5 weeks.
"Years of Service" shall be computed on the basis of each employee's "anniversary date of employment" which shall be the date on which each individual employee commences his/her employment with the Borough whether such employment was probationary or permanent employment. [Ord 310]
8. Vacation Accumulation. Vacation days may be accumulated from year to year to a maximum of 5 days (40 hours) only. Said accumulation shall be in addition to the vacation days allowed in subsection 7 above. The employee may be paid for any unused(either not taken or not accumulated) vacation time subject to the review and at the discretion of Borough Council. [Ord 420]
9. Pay for Jury Duty. Should any employee be called by the county for formal non-voluntary jury duty, the Borough shall pay such employee the difference between what the County pays for serving jury duty and the daily rate paid to the employee by the Borough. All employees who were or became regular employees on or before March 31, of the calendar year in question shall be entitled to this jury duty benefit. [Ord 338]
10. Probation. All employees shall be subject to 1 year probation unless otherwise determined by Borough Council. [Ord. 338]
11. Offset of Insurance Payments. Effective immediately, the amount of any benefits payable to an employee from the Borough's general funds under any of the Borough's fringe benefit programs shall be equal only to the difference between that employee's regular pay and the amount received by the employee under any insurance program, such as disability benefits or worker's compensation benefits, carried by the Borough. [Ord. 343]
12. Leave for Pregnancy. A Borough employee shall notify the Borough Manager in writing as soon as she learns that she is pregnant; at such time, she also shall complete a statement of intent as to whether or not she desires to return to her position as an employee of the Borough at the end of the term of allowed disability and non-disability maternity and child bearing leave.
During periods of actual medical disability, as certified by the employee's doctors, before or after the birth of a child, the employee will be eligible for all sick leave benefits, medical insurance benefits and disability income benefits normally provided by the Borough to employees disabled by reason of illness and as defined in the Borough's sick leave policies.
In addition to disability leave as a result of maternity and child bearing, an employee will be entitled to non-disability maternity and child bearing leave for a period of 6 months less the period of time during which the employee is on disability leave. During such non-disability maternity and child bearing leave, an employee shall not be paid a salary or be entitled to any fringe benefits, but shall continue to accrue seniority. Employees on such leave will be permitted to continue participation in the Borough's insured fringe benefit programs by remitting the amount of premiums normally paid by the Borough at least 10 days prior to the due date for remittance of such premium by the Borough to the insurance company.
An employee on leave shall renotify the Borough Manager, in writing, of such employee's desire to be reinstated at least 30 days prior to her intended date of return. The Borough will offer that employee, if the position is available, the job previously held or one equivalent to it. Once an employee on leave voluntarily sets a return date, that date may not be altered except by certification of continued medical disability by the employee's physician.
The Borough may request a doctor's certificate at any time during the period of an employee's claimed disability.
To reiterate, it is the intent of this policy that the maximum time period of leave allowed to an employee for maternity and child bearing leave shall be 6 months, unless the employee is certified as totally disabled by her doctor for a period greater than 6 months, in which event the period of leave shall be equal to the period of certified disability.
[Ord. 343]
(Res. 12/4/1961, §2; as amended by Res. 6/4/1973; by Res. 12/2/1974; by Ord. 297, 3/1/1976, §1; by Ord. 338, 3/5/1979, §§1, 7; by Ord. 343, 2/4/1980, §1; by Ord. 394, 12/8/1986, §§1,2; by Ord. 420, 11/6/1989; by Ord. 495, 1/19/1999, §1; by Ord. 512, 4/9/2001, §1; by Ord. 512A, 2/12/2001, §1; by Ord. 513A, 2/12/2001; §1; by Ord. 514B, 4/9/2001,§1; by Ord. 528A, 4/9/2001, §1; and by Ord. 553, 5/10/2004, §1)