1. The Mayor shall be the purchasing officer of the Police Department and he or she shall purchase in accordance with the provisions of the Borough Code, all supplies and equipment for the Police Department. He or she shall keep an account of all purchases and shall, from time to time or when requested by Council, make a full written report thereof. He or she shall also enforce the rules and regulations set forth below and such others as shall be adopted, from time to time, by Council, governing the requisition and purchasing of all supplies and equipment for the Police Department.
2. All Police Department purchases are required to be submitted to the Mayor on a purchase order form supplied by the Borough.
A. Purchases Under $25. Purchases in any amount less than $25, under the routine material and supply categories as budgeted under §§.10, .20 and .40 codes of the annual budget are exempt from purchase order procedures and may be made upon verbal approval by the Mayor.
B. Purchases for vehicle fuel, lubrication and minor vehicle maintenance and repair items as budgeted under §§.40 and .50 codes of the annual budget up to $100 are exempt from purchase order procedures, if each individual purchase is verbally approved by the Mayor.
C. Emergency expenditures may be made by the Mayor or the Chief of Police, in the absence of the Mayor; provided, that a purchase order is completed and presented to Council for payment and consideration within a reasonable time after the resolution of the emergency, but in no case more than 30 days after the date of the emergency purchase.
D. Other purchases in an amount equal to or greater than $25 will require a purchase order signed by the Mayor.
E. All competitive bidding contracts for Police Department purchases shall be approved and awarded by Borough Council before the Mayor may take any action with respect thereto.
F. Borough Council shall approve all purchases of $500 or more prior to the purchase.
G. Where purchase orders are required as set forth above, each such purchase order shall set forth the date, vendor, quantity, description, unit cost (estimate or actual amount if available) and total cost (estimate or actual amount if available). A purchase order shall be deemed approved upon placement of a purchase order number, the budget line item designation for the particular item and the signature of the Mayor.
(Ord. 524, 9/10/2001, §§1,2 as amended by Ord. 525B, 9/10/2001, §§1,2)