In addition to other duties assigned in this subchapter, the Records Management Officer shall:
(A) Administer the records management plan and provide assistance to city employees in its implementation;
(B) Plan, formulate and prescribe records disposition policies, systems, standards and procedures;
(C) In cooperation with department heads, identify essential records and establish a disaster plan for city records to ensure maximum availability of the records in order to reestablish operations quickly and with minimum disruption and expense;
(D) Develop procedures to ensure the permanent preservation of historically valuable city records;
(E) Establish standards for filing and storage equipment and for record-keeping supplies;
(F) Study the feasibility of and, if appropriate, establish a uniform filing system and a forms design and control system for the city;
(G) Monitor records retention schedules and administrative rules issued by the State Library and Archives Commission to determine if the records management plan and the city's records control schedules are in compliance with state regulations;
(H) Disseminate information to city offices and employees concerning state laws and administrative rules relating to local government records;
(I) Ensure that the maintenance, preservation, microfilming, destruction or other disposition of city records are carried out in accordance with the policies and procedures of the records management plan and the requirements of state law;
(J) Maintain records on the volume of city records destroyed under approved records control schedules or through records destruction authorization requests, the volume of city records microfilmed or stored electronically, and the estimated cost and space savings as the result of the disposal or disposition;
(K) Report annually to the City Council on the implementation of the records management plan, including summaries of the statistical and fiscal data compiled under division (J) above; and
(L) Bring to the attention of the City Council noncompliance by a city officer or employee with the policies and procedures of the records management plan or the Local Government Records Act.
(Ord. passed - -2010)