§ 35.22  MINUTES.
   (A)   Minutes of all proceedings of the City Council shall be kept by the City Clerk, or designee, and shall be entered in the official record of the Council. Minutes of the proceedings shall be open to public inspection, except those of closed sessions. Minutes shall be published in a newspaper of general circulation within 15 days of the Council meeting, as required by the Iowa Code. City Council policy does not require that minutes be recorded verbatim. Minutes record the essence of decisions made and of actions taken. Minutes shall show the date, time and place of the meeting, Council members present, action taken, the results of each vote taken, and information sufficient to indicate the vote of each Council member present.
   (B)   Minutes of meetings and closed session recordings are retained as required by state law. Minutes of all meetings must be prepared by the City Clerk, or the City Clerk’s designee, secretary of the board, committee or commission, or that body’s staff liaison. A copy of all such minutes must be filed with the City Clerk’s office. Upon approval by the board, committee or commission, written minutes constitute the official record of its activities. Personal notes or recordings made by the City Clerk for personal reference and convenience in preparing minutes shall not be considered part of the record and need not be preserved.
   (C)   Additions and corrections to the minutes may be made only in public meetings, with the approval of the Council, and not by private request of individual Council members.
   (D)   Minutes of boards, committees and commissions are available on the city’s website for viewing by the City Council and general public.
(Res. 2017-287, passed 10-9-2017)