(A) The following items are designated for reimbursement when an original itemized receipt accompanies a properly completed accounts payable voucher within 30 calendar days from the date expense occurred:
(1) Meal, maximum allowed, includes gratuity:
(a) Breakfast: $30;
(b) Lunch: $40;
(c) Dinner: $50;
(d) Gratuity itemized on receipt up to 20%, cash gratuity will not be reimbursed and is included in the maximum amount allowed; and
(e) In accordance with the County Personnel Policies Handbook, the county shall not pay for a person’s meal more than once. This includes, but is not limited to, meals included in registration fees or by hotels in the room charge. If a person in travel status received a meal without charge, then the subsistence allowance must be reduced. However, no deductions from subsistence shall be taken for continental breakfasts or meals served on airplanes.
(2) Parking reimbursement: with parking receipt; and
(3) Mileage reimbursement: rate as established by the State Department of Administration.
(B) Pursuant to state code, each payment must be fully itemized and each invoice or bill certified by the County Auditor.
(Ord. 2022-07, passed 5-9-2022)