(A) The proponent of a special event will also be responsible for providing a certificate of insurance for errors and omissions and general liability, naming the city as an additional insured and providing coverage in an amount not less than $1,000,000. The city reserves the right to require evidence of coverage in excess of $1,000,000 for any special event. The insurance company issuing the certificate of insurance must be acceptable to the city's insurance provider. The Mayor shall determine when a proponent must furnish a certificate of insurance evidencing coverage in excess of $1,000,000. The certificate of insurance must be received by the City Clerk no later than three weeks prior to the special event. This insurance will not be required if the special event occurs on private property, or if waived by the City Council.
(B) The proponent of a special event must provide to the City Clerk, copies of any and all required health permits, alcoholic beverage permits, and any other required permits, not later than ten business days prior to the special event.
(C) The proponent of a special event must file with the City Clerk a special event application and site plan showing all utilities, buildings, and all structures to be used or temporarily constructed, including pedestrian and traffic access ways. This plan must be filed with the City Clerk contemporaneously with the special event application, at least 60 days prior to the proposed special event.
(D) Police, Fire Department, and Public Works inspections and/or investigations will be conducted when necessary to enforce any local, state, and federal laws and regulations necessary to protect the health, safety, and welfare of the public.
(E) The special event application, site plan, and supporting information shall be routed to other relevant city departments for review under applicable city codes and standards.
(F) Upon showing proof of good cause, the city shall consider the application after the filing date if there is sufficient time to process and investigate the application and by the applicant showing that the circumstance did not reasonably allow the participant to file within the time prescribed.
(Ord. 1331, passed 2-20-08)