(A) The City Clerk shall exercise the powers and perform the duties conferred and imposed upon him or her by the Illinois Revised Statutes.
(B) He or she shall, in addition, perform the following duties:
(1) Keep in his possession the corporate seal and affix it to all papers which require the city seal;
(2) Keep all records and papers belonging to the city, attend all meetings of the City Council and keep a full record of the proceedings of the Mayor and Council in a journal;
(3) Execute all warrants for the payment of moneys, countersign and deliver the same when called for;
(4) Publish, as required by law, all ordinances and reports, particularly the City Treasurer’s and City Collector’s annual statements;
(5) Make copies of all papers duly filed in his or her office and transcripts from the journals and other records filed in the Clerk’s office, and certify to the same under the corporate seal, whenever required; provided, when used by other than officials of the municipality, he or she shall charge a fee of $1 for each certification, exclusive of the cost of the material certified;
(6) Record all ordinances passed by the Mayor and Council in a book or file to be kept for that purpose, before the next regular meeting after the passage of such ordinance or ordinances, noting on each ordinance a memorandum of the date of its passage, approval or veto, and if published, the date of its publication and acceptance, if the same is of a character requiring its acceptance. He or she shall maintain the municipal code in an up-to-date manner;
(7) Issue notices of special meetings to all persons entitled thereto, when properly directed to do so; also, to the members of committees and to all persons whose attendance is required before any committee, when directed to do so by the chairperson or any member of such committee. All notices of special meetings of the Mayor and Council, shall be mailed three days in advance thereof;
(8) Maintain a record of all licenses granted under the ordinances of the city;
(9) Deliver to the officials of the city, and to all committees resolutions and communications referred to such officials or committees by the Mayor and Council, and deliver without delay to the Mayor all ordinances or resolutions requiring the approval of the Mayor;
(10) Notify any person elected or appointed to any city office within five days after the results of any election is declared, or appointments made;
(11) File with the County Clerk, on or before the second Tuesday in September of each year, a certified copy of the tax levy ordinance for the current year;
(12) Keep accurate and detailed accounts of all moneys and funds of the city, as well as of all receipts, expenses, outlays, disbursements and expenditures thereof; the same to be so systematized and arranged under their proper titles and heading, so that each separate fund and account will plainly and clearly show its own particular debit and credit, as well as from whom, when and on what account, the same was received or paid out; and
(13) Keep correct books, showing all moneys by him or her collected, and on what account, the exact condition of the particular funds or appropriation of the city and all unexpended balances thereof, the indebtedness of the city in detail, whether bonded or otherwise, and generally the exact financial condition of the city, so far as practicable.
(Prior Code, § 31.031)