(A) Any person, prior to traveling, must submit a travel requisition (form COM.01) for approval which shall be signed by the person to be traveling and the departmental supervisor, and final authorization shall given by the city administrator.
(B) Upon return from travel, a travel voucher (form COM-02) shall be submitted to the city treasurer, who shall:
(1) Verify the accuracy of the voucher and sufficient documented receipts.
(2) If incurred expenses are within the guidelines of this policy, final reimbursement will be made.
(3) In instances where arrangements have been made to advance travel funds to a person, upon return of the person from travel and completion of the travel voucher and actual receipts, the city treasurer will compare the amount of advanced funds to the actual expenses incurred and make the necessary financial adjustments.
(C) In instances where expenses incurred are not in accordance with this policy, the City Administrator may:
(1) Disallow or reduce the amount of claim that violates the provision of this policy; or
(2) Require written justification from a department head for amounts claimed by the employee.
(Ord. 97-05, passed 3-10-97)