Every applicant, whether granted relief or not, shall be informed in the Director’s written decision of the applicant’s right to appeal. The applicant shall be informed: (i) of the method by which an appeal may be taken, and (ii) that he or she may represent himself or herself or may be represented by an attorney. Any written appeal or communication to the Director by or on behalf of an applicant requesting appeal of the Director’s determination shall be taken by the Director and put immediately upon the agenda of the Board of Supervisors, in accordance with Chapter 21, Code of Iowa, for the next regular Board meeting, provided that such appeal shall not be heard sooner than five days after appeal is taken. The written appeal or communication must be made to the Director within ten days of the Director’s determination, provide applicant’s current address and telephone number, and state the reasons for the appeal. The applicant shall be informed immediately, by telephone, and by ordinary mail, of the date and time of hearing before the Board. Applicant and his or her attorney, upon written authorization, shall be granted access by the Director to his or her relief case file if request is made.