(A) Appointment. A part-time Zoning Administrator shall be appointed by the Village Council for the purpose of administration and enforcement of the Zoning Code. The part-time Zoning Administrator may be provided the assistance of other persons as the Village Council may direct.
(B) Supervisor. The part-time Zoning Administrator, in the application of Zoning Code, is supervised by the Planning Commission and its chairperson, in all other employment respects, the part- time Zoning Administrator is supervised by the Mayor and the Council of the village.
(C) Responsibilities. The responsibilities of the part-time Zoning Administrator (ZA) are:
(1) The ZA must establish and maintain a schedule of hours of availability that will meet the needs of the public, the Planning Commission, and the Village Council. The ZA must have a phone number by which the public can make contact and that the village can publish in its directory . Having an answering machine is also strongly recommended.
(2) If the ZA is employed by the village in any other paid position, the hours of work for which the ZA is being paid in that position, shall not be utilized to perform any zoning duties or activities.
(3) The ZA's compensation will be as determined by Village Council from time to time. All reasonable out of pocket expenses incurred by the ZA in the performance of his or her duties will be borne by the village. (No mileage will be paid). Expenses will be submitted to and reviewed monthly by the Fiscal Officer.
(4) Enforce the provisions of the Zoning Code and interpret the meaning and application of its provisions.
(5) Promptly respond to questions concerning applications for amendments to the Zoning Code text and the Official Zoning District Map.
(6) Issue zoning permits as provided by this section and keep a record of same with notation of any special conditions involved:
(a) Zoning permits will be issued within 15 days of the application for construction of a new building or the enlargement of an existing building.
(b) If a permit is refused or disapproved, the Zoning Administrator will advise the applicant of same, in writing, within 15 days of application and will explain alternative courses of action that the applicant cart take.
(c) Permits for use of vacant land, or of a building, or for a change in nonconforming use shall be issued within 15 days of application.
(7) Conduct inspections of buildings and uses of land to determine compliance with this section and in the case of any violations, notify in writing the person(s) responsible, specifying the nature of the violation and ordering corrective action. Compliance inspections must be made to insure strict adherence to the Zoning Code.
(8) Insure current Official Zoning District Map is kept on permanent display in the village offices.
(9) Maintain permanent and current records required by this section including, but not limited to, zoning permits, certificates of compliance, inspection documents and related records. A telephone log of all calls concerning zoning issues that identifies who, when and why must be maintained at all times. The records will be made available by the ZA for use by the Village Council, the Planning Commission, the Board of Zoning Appeals and the public.
(10) The ZA is responsible to provide, update, issue and maintain all forms and files as required by the Zoning Code.
(11) Review and approve plot plans pursuant to this section.
(12) Determine the existence of any violations of this section and cause such notification, revocation notices; or stop work orders to be issued or initiate other administrative action or obtain legal advice as needed to address such violations.
(13) Provide a report to the Planning Commission detailing all zoning activity occurring during the span of time between their scheduled meetings. This report will include:
(a) Permit number of application and related fee.
(b) Date of application.
(c) Date of site inspection.
(d) Date permit was issued or reissued.
(e) Applications name, address and description of permit.
(f) Any pertinent data supporting permit refusals.
(g) A copy of any zoning violation issued which will include type of violation, date notice was issued, status of violation and action taken by ZA to insure correction of violation.
(h) Any other zoning activities handled by the ZA including, but not limited to, complaints and special requests.
(i) A copy of all date included with zoning permit applications and permit approvals and refusals filed since the Commissions last meeting must be available for review by the Commission at its meetings.
(14) The ZA must know and have current knowledge of all village ordinances, resolutions and rules that may impact zoning.
(D) Zoning violations.
(1) The Zoning Administrator will issue a zoning violation as follows:
(a) When the Zoning Administrator determines there is a violation of any provision of the Zoning Ordinance; or
(b) After formal action by the Village Council or the Village Board of Zoning Appeals or State Court.
(2) The ZA will issue a stop work order when he or she determines that work is being done contrary to this section or after formal action by the Village Council or the Village Board of Zoning Appeals.
(3) An order to cease and desist will be issued when the ZA determines that land or structures are being used contrary to this section or after formal action by the Village Council or the Village Board of Zoning Appeals.
(4) The ZA will issue a revocation notice revoking a permit issued contrary to this section based upon mistake, false or incomplete information or misrepresentation or any combination of the above by any person or persons, including the ZA.
(5) All notices or orders shall:
(a) Be in. writing;
(b) Identify the violation;
(c) Include the reason(s) for its issuance referring to section(s) of this section;
(d) State the time by which the violation shall be corrected if immediate compliance is not warranted;
(e) State the time and manner of appeal permitted by this section and shall be served as provided under services of notices or orders.
(E) Services of notice or orders.
(1) Notices or orders shall be delivered upon the person(s) responsibly by the ZA as follows:
(a) By personal delivery by personally handing the notice or order to such person(s), noting the date, time and place of service upon the village's copy;
(b) By certified mail, return receipt requested: if returned unclaimed, by ordinary mail, with proof of service. Ordinary mail shall be deemed complete upon mailing as long as the mailing is not returned within 15 days showing failure of delivery.
(2) In addition to the service of notice orders, a copy of all notices or orders which require immediate compliance shall be posted upon the premises where the zoning violation is taking place, if feasible.
(3) If the zoning violation is not corrected within the specified period of time, the ZA shall refer the matter to the Village Solicitor for appropriate legal action.
(F) Final inspection. It shall be the duty of the ZA to conduct routine follow-up at three-month intervals on the status of each issued permit and make recommendaiions to the Planning Commission, Village Council or Village Solicitor of any action necessary to insure compliance with the issued permit or to authorize or disapprove a final inspection.
(Ord. 27, 2002, passed 9-12-2002)