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(A) (1) It shall be the duty of the Secretary to keep a record of all proceedings of the Department, to call the roll, to record all absences and to keep the books and preserve the records of the Department.
(2) He or she shall collect all monies due the Department, giving proper receipts therefor.
(3) He or she shall give each member at least 5-days’ notice of any special meeting.
(B) (1) It shall be the duty to receive all money collected by the Secretary; to give his or her receipt therefor; to keep regular accounts of all monies as received; to pay the money out on the order of the Department when the checks are properly signed by the Secretary; to make an annual report.
(2) The annual report shall be an itemized report reflecting the sums received designating the source (whether from fires, dues or otherwise), the sums paid out, and the balance on hand or deficiency due the treasury accompanied by the proper vouchers, therefor.
(3) The annual report shall be made at the first meeting in January. The books and official documents for examination shall be submitted for examinations by the Auditing Committee annually to enable them to make proper reports.
(1985 Code, § 203.04)
(A) It shall be the duty of the Auditing Committee to examine the accounts that may be referred to it by the Department, to examine the accounts at least once a year, oftener if necessary, and to make a report at or before the next regular meeting.
(B) It shall be the duty of a 3-member special committee appointed by the Chief to investigate the character and standing of any person making application for membership in the Department or subjects vital to the Department and to report its findings to the Department.
(C) (1) There shall be a Grievance Committee elected by the members from the floor at the business meeting in January each year.
(2) The Grievance Committee shall consist of up to 5 members.
(D) (1) It shall be the duty of the Grievance Committee to investigate complaints and petitions as may be referred to it by the Department and to report its findings to the Chief.
(2) It shall also be its duty to investigate grievances of the members and outsiders and to adjust the grievances to the best of its ability in order to promote good fellowship and harmony in the Department.
(E) Any committee appointed by the Chief, or otherwise appointed or elected shall have authority to request assistance from any member or members of the Department.
(F) Any member of any committee, whether appointed, elected or requested to serve on the Committee, who fails to serve or shows lack of interest in serving shall be subject to the provisions of § 32.03(F) above.
(1985 Code, § 203.05)
(A) Any officer of the Department may be impeached therefrom and recommended to be removed from his or her office by a 2/3 vote of members present at a regular or special meeting for abuse of his or her authority or misconduct in his or her office.
(B) The charge against him or her shall be made in writing and filed with the Secretary at least 1 month before any vote shall be taken on it and a copy of the charge shall be served on him or her at least 2 weeks before a vote shall be taken.
(1985 Code, § 203.06)
(A) Persons who are able-bodied residents of the City of Mapleton shall be eligible for membership in the Department provided they are not younger than 19 years of age.
(B) Any member shall have the privilege of presenting the name or names of prospective members.
(C) (1) Any person eligible shall, if interested in joining the Department, fill out an application form supplied by the Department and shall submit same to the Chief or any member of the Department.
(2) This application shall be reviewed by a Special Committee and upon their recommendation the application shall be voted on by the members of the Department at the December business meeting.
(3) All members must also be approved by the Council.
(D) Any eligible person having submitted an application accepted by a 7/8 majority of the members present by secret ballot and approved by the Council shall enter into the probationary period of 12 months.
(E) (1) Each person before he or she may become a probationary firefighter, must undergo a thorough physical examination by a physician who shall complete the physical examination form supplied by the Department.
(2) The report shall contain a statement whether or not, in the physical opinion, there is any evidence of myocarditis, coronary sclerosis or pneumonia or its equal in the candidate at the time of his or her examination.
(3) The report shall be retained and permanently kept in the files of the Department. The cost of the physical examination will be paid by the candidate.
(1985 Code, § 203.07)
(A) It shall be the first duty of all active and probationary members of the Department to obey all commands of their officers while on duty or during Fire Department related activities.
(B) It shall be the duty of the members to be present at all meetings, if possible, and on every alarm of fire to assemble at the fire station without delay and assist in getting the apparatus to the fire and in readiness for operation as soon as possible.
(C) Officers and or members shall not appear at meetings of the Department nor at drills or fires in a state of intoxication, nor be guilty of conduct unbecoming a gentleperson, nor otherwise be a disgrace upon their Department under penalty of suspension or discharge as set forth in § 32.03(F) above.
(D) All members of the Department shall become familiar with the handling and working of all articles of equipment.
(E) Two roll calls may be taken at drill meetings by the Department Secretary. One roll call at the station at the beginning of the drill, another roll call prior to the business meeting. Members must be present at all roll calls to receive credit for the meeting.
(F) Members not attending 15 or more meetings per year shall become non-active members provided they have no acceptable excuse. Upon application they may be reinstated by a 3/5 vote of the Grievance Committee.
(G) It shall be the duty of all members to familiarize themselves with all the rules and procedures regarding the Department.
(1985 Code, § 203.08)
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