(A) Athletic field rental application process. Athletic fields shall be reserved by permit. An application to receive a permit may be obtained from the Parks and Recreation Department.
(1) Reservation fees/deposits.
(a) Reservations fees for all athletic facilities shall be paid in advance. Upon receipt of all fees due, a receipt and permit will be issued. Sponsored associations will abide by seasonal contracts signed by the Parks and Recreation Director or designee.
(b) Fees are set as defined and adopted in the annual budget.
(2) Practices and games.
(a) Athletic facilities rented for practice or games may be reserved no earlier than two weeks ahead of date(s) requested. No more than two dates shall be reserved on one permit per individual. If a practice or game is canceled due to weather conditions, the Parks and Recreation Department must be contacted the next business day to reschedule the practice, receive a refund or credit for a future practice or game.
(b) Fees are set as defined and adopted in the annual budget.
(3) Tournaments, camps and clinics.
(a) Athletic facilities rented for tournaments, camps and clinics may not be reserved within two weeks prior to the event date. No refunds will be given after seven days prior to the event date. If the event is canceled due to weather conditions, the event will be rescheduled or a refund will be given. All fees and deposits are to be paid no later than one week prior to the tournament start date. No refunds on deposits will be made until facilities are inspected by the Parks Department.
(b) Fees are set as defined and adopted in the annual budget.
(4) Concession stand. Fees are set as defined and adopted in the annual budget.
(5) Additional services.
(a) Additional services which are not normally provided by the city, such as special sound and lighting equipment, additional stage facilities, extra electrical and utility services and the like must be furnished solely by the individual or association who agrees to acquire necessary electrical, health, sound and other permits as may be required and to comply with all codes and laws of the city. If additional services are provided by the city, fees may be applicable.
(b) Fees are set as defined and adopted in the annual budget.
(6) Limitation on reservations. The Parks and Recreation Department reserves the right to limit reservations in an effort to allow all associations or individuals the opportunity to use the facilities.
(7) Right to cancel reservations/rental. The Parks and Recreation Department reserves the right to cancel reservations/rentals without advance notice if facility(ies) are unsafe or otherwise not usable. For information regarding closings, call 817-453-1467 after 3:00 p.m.
(B) Pavilion and amphitheater rental application process. The pavilion and amphitheater facilities located in the city owned parks shall be used on a first come/first serve basis unless reserved through the Parks and Recreation Department. Should an individual, organization or group want to reserve a pavilion or amphitheater for a specific time and date, a permit may be obtained from the Parks and Recreation Department.
(1) Reservation fees/deposits. Reservation fees and/or deposits for all pavilion and amphitheater facilities will be accepted at the time the reservation is made. Upon receipt of all fees due, a receipt and permit will be issued. All reservations are subject to approval by the Director of Parks and Recreation or designee.
(2) Fees are set as defined and adopted in the annual budget.
(C) Mansfield activities center rental application process. The facilities located in the Mansfield Activities Center shall be rented on a first come/first serve basis. A permit may be obtained from the Parks and Recreation Department.
(1) Reservation fees/deposits. Reservation fees and/or deposits for all Mansfield Activities Center facilities will be accepted at the time the reservation is made. Upon receipt of all fees due, a receipt and permit will be issued. All reservations are subject to approval by the Director of Parks and Recreation or designee.
(2) Fees are set as defined and adopted in the annual budget.
(‘78 Code, § 12-22) (Ord. 958, passed 4-26-93; Am. Ord. OR-1877-13, passed 6-24-13; Am. Ord. OR-2197-20, passed 12-14-20)