(A) The procurement of the following goods and services shall be made exclusively by the delegated purchasing agency. Exceptions may only be granted with a written waiver from the Board of Mayor and Aldermen:
(1) Insurance and actuarial services by the Risk Manager and/or the Finance Officer.
(2) Legal services by the City Solicitor.
(3) Information technology services, hardware, software and network capable devices including telephones by the Information Services Director.
(4) Accounting and banking services by the Finance Director.
(5) Auditing services by the Auditor.
(6) Other purchases from non-departmental appropriations shall be made by the Finance Officer unless otherwise indicated in the budget.
(B) When purchasing insurance, a prequalification process may be used inviting agents and brokers to submit a questionnaire regarding their experience and qualifications. Only firms that, in the city's sole determination qualified, shall be selected for the bid process. Each firm selected to bid shall submit common specifications to their assigned insurance carriers. Awards for such purchases shall be made to the lowest responsible bidder. The city may retain the agency, and/or carrier receiving the contract for a period not to exceed three years, reasonable premium increases notwithstanding, before any renewal of this bidding procedure.
(C) In any award, the city may take into consideration any costs of conversion involved.
(Ord. passed 5-3-05)