(A) Administration. In emergencies, a department head may prescribe reasonable periods of overtime work to meet operational needs. Such overtime shall be reported and justified as required by the Mayor. Complete records of overtime of employees shall be maintained by each department or office head.
(B) Overtime compensation for non-exempt salaried employees.
(1) (a) When a non-exempt salaried employee is required to work more than 40 hours in a week, he/she shall be compensated at one and one-half times his/her regular hourly rate for each hour or fraction of an hour of 30 minutes duration worked. There shall be no accrual of overtime worked beyond 40 hours per week and overtime shall not be pyramided, compounded, added together, or paid twice for the time worked.
(b) Employees who are assigned to a standard work week of less than 40 hours shall be compensated for hours worked beyond their standard hours per week at the overtime rate of straight time until they reach 40 hours and then their overtime rate shall be time and one-half their hourly rate, provided:
1. Such overtime work is authorized in advance, in writing, by the department head or designated authority.
2. A request for approval for payment of overtime is submitted through the established administrative procedure.
(2) Compensatory time off in lieu of overtime payment shall be at time and one-half rate except for executive, administrative and professional employees in exempt positions. The maximum amount of compensatory time that may be accrued is 80 hours. When a department head shall determine that there is a need for overtime, he or she shall offer affected employees the option of accruing compensatory time or being paid over time if funds are available. Compensatory time off may be granted when it least interferes with the efficient operation of the department. Accrued compensatory time must be utilized prior to the employee terminating from employment.
(3) Police personnel, except executives, administrative, and professional positions as defined in the administrative regulations shall be compensated for authorized overtime by payment of such overtime and one and one-half times their normal rate of pay. Overtime qualifying for compensation at time and one-half shall be work performed in excess of the normal eight hour relief or in excess of the regular 40-hour work week, but overtime shall not be pyramided, compounded, added together, or paid twice for the same time worked. Court appearances, election details, and roll call time shall be excluded from the above provisions for overtime payment.
(4) Fire Department classes assigned to the Class Code 9000 series of the occupational list of class titles are not included in the overtime provisions of this section.
(C) Hourly employees. Employees in the labor and trades group paid on an hourly basis shall be paid at one and one-half times their regular rate for any hours worked beyond 40 per week or eight per day when authorized in accordance with division (A) of this section.
(D) Effect of holidays on work week. When a holiday is observed during any employee's work week, such holiday will have the effect of reducing the work week by seven or eight hours for each holiday observed for the purpose of complying with the overtime provisions for payment at the overtime rate for work performed beyond the normal work week.
(E) Work performed on Sundays. Any employee in the labor and trades group whose position is designated as non-exempt under FLSA provisions and who is required to perform work on a Sunday shall be compensated at a rate of time and one-half their regular rate of pay for each hour worked, provided that such Sunday work is not part of their regular work schedule.
(F) Witness duty fees. The city shall supplement witness fees paid by the judiciary to city employees who are required by their employment to testify in cases before the courts and who are required to appear as a witness during their off-duty hours. Such witness duty supplemental fees shall be established by the Board of Mayor and Aldermen. The witness duty supplemental fee is hereby established at $10 per day effective January 1, 1973.
('71 Code, § 18-44) (Ord. passed 6-14-67; Am. Ord. passed 12-27-67; Am. Ord. passed 8-7-73; Am. Ord. passed 12-17-74; Am. Ord. passed 11-4-98; Am. Ord. passed 11-14-06)