The application forms shall contain instructions which are substantially the same as the following:
A. Conference: A preapplication conference with the planning director is necessary. This is usually a very informal meeting or discussion during which the applicant explains his proposal in detail. The planning director can then assist the applicant by explaining difficulties between this title and the proposal. In some cases the planning director may have ideas on what should be emphasized for the best advantage.
B. Application Form: The application form shall be filled out as completely as possible. A letter which describes the proposal the way the applicant believes it should be understood by persons who will be reading and hearing about it for the first time and must then make a decision to approve it, approve it with conditions or deny it, shall always be attached.
C. Tax Assessment Map: A current tax assessment map showing the parcel for which the application is proposed and all parcels within two hundred fifty feet (250') of the subject parcel with the names and mailing addresses of the owners shall be obtained and attached to the application. The parcel for which the application is proposed must be shaded or colored on the tax map.
D. Plot Map: A plot map of the parcel, with accurate dimensions, indicating the following information, shall be included in the application:
1. The location of all structures on the parcel.
2. The location of all wells on the parcel.
3. The location of all septic tanks and drainfields on the property.
4. The location of all road rights of way and access easements on or adjacent to the parcel.
5. Accurate dimensions of the property lines.
6. Accurate dimensions of the property lines that would be created by the proposed partition.
7. The location of any proposed structures.
8. The location of any irrigation or drainage ditches or canals including any underground irrigation or drainage structures.
E. Other Agencies: Other agencies have responsibilities which proposed changes on the applicant's property may affect. A letter must be received by the planning department indicating that the specific proposal will not adversely affect those agency responsibilities or that with certain improvements, easements, or rights of way provided by the applicant, the proper end result will be achieved.
Very Important: With rare exception, the application will not be considered complete until the planning office receives a recommendation from the following agencies as may be applicable in the applicant's case:
1. The appropriate irrigation district.
2. The appropriate road district.
3. The appropriate drainage district.
4. The nearby city if the property is within or near that city's urban growth boundary.
5. The affected fire protection district or agency that will need to fight fires that may spread from the applicant's land.
The agency should mail its comments directly to the planning office. That agency must have a copy of the proposal the applicant intends to submit to the planning commission or the applicant will otherwise experience unnecessary delay or a negative recommendation. (Ord. 86, 12-7-1993)
F. Notice: In addition to any notice required by this title, the county shall provide notice to the Oregon department of transportation (ODOT) as required by OAR 660-12-045(2)(f) of the following land use actions:
1. Land use applications that require public hearings;
2. Subdivision and partition applications;
3. Other applications which affect private access to state roads;
4. Other applications within airport overlay zones.
G. Fee: Payment of the required application fee must accompany the application. (Ord. 125, 6-20-2000)
H. Scheduling: Applications must be submitted at least one month prior to the planning commission meeting date. The planning commission meets once a month on the fourth Thursday except when that date falls near a holiday, in which case the third Thursday is often used. Meetings are generally not held when no applications are received prior to the agenda closing date (1 month previous).
I. Meetings:
1. Location Of Meetings: The council chambers of Ontario city hall, at the intersection of SW 4th Avenue and SW 4th Street, Ontario, Oregon, is the customary location for planning commission meetings.
2. Time Of Meetings: Meetings are routinely held in the evenings. Beginning time is generally seven o'clock (7:00) P.M. during the winter (short daylight period) and eight o'clock (8:00) P.M. during the summer (long daylight period). Check with the planning office for specific time of any particular meeting. (Ord. 86, 12-7-1993; amd. Ord. 125, 6-20-2000)