(A) Purpose. The purpose of the informal discussion phase, insofar as possible, is to guide and assist the subdivider in his or her future decisions with a view to avoiding later difficulties and delays. This is the basic policy stage, during which the subdivider meets informally with the village staff. In the course of the discussions the subdivider should make known his or her tentative plans for subdividing and development, and may exhibit sketch plans and shall be informed by village staff about specific public policies, village objections, issues, and concerns which village staff may have for the area in question. Discussion at this phase shall involve the entire area of ownership and anticipated development.
(B) Submission. A pre-application conference may be requested by all subdividers prior to initial plat applications. Subdividers may contact the Village Planner to arrange a pre-application conference. Subdividers should submit a sketch plan at this stage with material sufficient to identify the tract and establish the relationship of the proposed development with the surrounding area. All developers are encouraged to request a pre-application conference.
(C) Pre-application conference required. The subdivider shall schedule a pre-application conference with the village whenever a development includes 30 or more acres of land, will be developed in two or more phases, will include extension of off-site utilities, or which involves unusual or unique circumstances. This determination will be made by the Village Planner.
(D) Processing.
(1) Upon a request for a pre-application conference, the Village Planner shall schedule a pre-application conference. All materials will be considered as submitted for informal discussion. Discussions will involve the proposals to review compliance with these regulations, determination of the scope of the proposed subdivision, an outline of the procedures for the recording of plans, discussion of street and utility layouts, discussion of zoning issues, and annexation issues.
(2) No approvals will result from this conference; however, village staff may make recommendations on the scope of the initial plat application by the subdivider, continuity of the proposed street pattern with existing or proposed streets adjacent to the proposed subdivision, and other factors based on peculiarities of the area in which the subdivision is proposed.
(E) Review. Review of any material submitted by the subdivider during the informal discussion phase shall be made by village staff. Any sketch plan
submitted shall be studied with regard to the best principles of land subdividing and development; to lot sizes, and proportions; to existing and planned land uses; to topography and drainage; to provisions for recreation areas, public open space, schools, parks and other public facilities; to design and location of streets; and to conformity with the continuity of existing street systems, walkways and related matters.
(F) Inspection. Village staff may make an inspection of the site to determine its relationship to and effect upon major thoroughfares, utility systems, and adjacent land uses (existing and planned) and ascertain the existence of any unusual problems; and shall determine:
(1) The conformity of the proposed development to existing zoning regulations, official road maps, the Village Comprehensive Plan and municipal development plans and policies;
(2) The effect of the proposed development upon schools, public open spaces, and other nearby community facilities;
(3) The need for preparation and review of an area general plan prior to consideration of the preliminary plat.
(G) Attendance. The pre-application conference shall be attended by the subdivider, the subdivider’s engineer, the subdivider’s surveyor, the subdivider’s attorney, the Village Administrator, the Village Planner, the Village Engineer, and such other village staff as the Village Planner deems appropriate.
(H) The pre-application conference is intended to:
(1) Familiarize the subdivider with applicable plans, policies, requirements, and procedures, including annexation policies;
(2) Coordinate separate land developments, particularly street and drainage plans, so that orderly development is achieved;
(3) Identify potential waiver requests in order to expedite platting and construction;
(4) Discuss zoning issues and street and utility layouts for the area general plan and preliminary plats;
(5) Discuss phasing of final plats;
(6) Discuss annexation or development agreement terms, if applicable.
(Ord. 15-12-01, passed 12-15-2015)