(A) There shall be, and hereby is, created the position of Deputy City Administrator.
(B) Purpose of classification. The Deputy City Administrator shall assist the Mayor and City Administrator in planning, organizing, supervising, coordinating, and evaluating all activities and functions of the city. He or she will be the liaison between citizens and the Mayor/Council. This is a full-time position.
(C) Essential functions. The following duties are normal for this position: (The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.)
(1) Helps interpret and carry out policy for departments and other parties and advises City Administrator and City Council on proposed policy changes.
(2) Assists City Administrator in administrative and managerial duties consisting of personnel, citizen assistance, budget preparation, etc.
(3) Ensures regulatory compliance for each city department.
(4) Represents the City Administrator at various meetings and serves as the City Administrator in his/her absence.
(5) Works closely with City Council, City Administrator, and department superintendents in planning and implementation for various municipal operations.
(6) Performs studies as needed and reviews management issues and recommends courses of action to the City Administrator as requested.
(7) Assists departments with grant applications, cost determinations, program impacts, and demand for matching funds.
(8) Performs administrative tasks, including conducting research and preparing executive reports.
(9) Exhibits strong customer service with the general public, internal customers, and other city employees.
(10) Creates employee success plans, including coaching, training, and evaluation, as needed to develop city employees to their full potential.
(11) Manages conflict with citizens and employees with finesse and professionalism.
(12) Provides representation to various community boards and functions.
(13) Demonstrates positive role model attributes to employees.
(14) Maintains liaisons with related units of local government respecting interlocal contracts and joint activities.
(15) Operates a computer, vehicle, or other equipment as necessary to complete essential functions.
(16) Performs such duties as may be reasonably requested by the Mayor and/or the Council.
(D) Additional functions. Performs other related duties as required.
(E) Minimum qualifications. Three year(s) to five years(s) of experience in business administration, finance, accounting, or a closely related field: three year(s) experience in an administrative capacity, preferably in a government organization; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Kentucky driver's license.
(F) Performance aptitudes.
(1) Data utilization. Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
(2) Human interaction. Requires the ability to function in a director capacity for a major organizational unit, including instructing, reviewing work, maintaining standards, and coordinating activities.
(3) Equipment, machinery, tools, and materials utilization. Requires the ability to operate and control the actions of equipment, machinery, tools and/or materials requiring complex and rapid adjustments.
(4) Verbal aptitude. Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
(5) Mathematical aptitude. Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
(6) Functional reasoning. Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
(7) Situational reasoning. Requires the ability to exercise judgment, decisiveness and creativity in situations involving the direction, control and planning of an entire program or set of programs.
(G) ADA compliance.
(1) Physical ability. Tasks require the ability to exert moderate, though not constant, physical effort typically involving some lifting, carrying, pushing and/or pulling of objects and materials of light weight (12-20 pounds). Tasks may involve extended periods of time at a keyboard or work station.
(2) Sensory requirements. Some tasks require the ability to perceive and discriminate sounds, taste, odor, and visual cues or signals. Some tasks require the ability to communicate orally.
(3) Environmental factors. Performance of essential functions may require exposure to adverse environmental conditions, such as dust, pollen, odors, machinery, or traffic hazards.
(Ord. O-2019-1, passed 1-7-19; Am. Ord. O-2021-1, passed 1-4-21; Am. Ord. O-2022-1, passed 1-3-22)