(A) Who keeps. Minutes of each Council meeting shall be kept by the City Clerk or in the Clerk’s absence, the Deputy City Clerk. In the absence of both, the presiding officer shall appoint a Secretary pro tem. Ordinances, resolutions, and claims need not be recorded in full in the minutes if they appear in other permanent records of the City Clerk and can be accurately identified from the description given in the minutes.
(B) Approvals. The minutes of each meeting shall be reduced to typewritten or computerized format, shall be signed by the Mayor with the City Clerk attesting to the Mayor’s signature, and copies shall be delivered to each Council member as soon as practicable after the meeting. At the next regular meeting following the deliver, approval of the minutes need not be read aloud, but the presiding officer shall call for any additions or corrections. If there is no objection to a proposed addition or correction, the Council shall vote approval as presented. If there is an objection, the Council shall vote upon the addition or correction. If there are no additions or corrections, the minutes shall stand approved as voted.
(C) Publication. The City Clerk shall publish a condensed version of the official minutes or arrange for mail and internet version(s) of the official minutes within 30 days of a regular or special meeting which includes a summary of the action on motions, resolutions, ordinances and other official proceedings.
(Ord. 328, passed 6-23-2004)