(A) Regular meetings. Regular meetings of the Council shall be held at least once each calendar month, established by motion or resolution by the Council. Any regular meeting falling upon a holiday shall be held on the following business day at the same time and place. The City Clerk shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the City Clerk’s office. All meetings, including special and emergency meetings, shall be held in Madison Municipal Building Auditorium (City Hall).
(B) Special meetings. The Mayor or any 2 members of the Council may call a special meeting of the Council upon at least 3 days written notice to each member of the Council. This notice shall be delivered personally to each member, or left at the member’s usual place of residence with some responsible person. Similar written notice shall be mailed at least 3 days before the meeting date to those who have requested notice of the special meetings. This request must be in writing and filed with the City Clerk, designating an official address where notice may be mailed. The request will be valid for 1 year running on a calendar year basis.
(C) Emergency meeting. The Mayor or any 2 Council members may call an emergency meeting when circumstances require the immediate consideration of the Council. Notice may be in writing personally delivered to Council members by the Chief of Police or another police officer, or notice may be in the form of personal communication by the Mayor, Manager or Clerk. Notice must include the date, time, place and purpose of such a meeting. Where practical, the Clerk shall make an effort to contact news gathering organizations that have filed a request to receive notice of special meetings.
(D) Initial meeting. At the first regular Council meeting of January of each year, the Council shall do the following:
(1) Designate the depositories of city funds;
(2) Designate the official newspaper;
(3) Choose an Acting Mayor from the Council members who shall perform the Mayor’s duties during the Mayor’s absence, disability from the city or, in case of vacancy in the office of Mayor, until a successor has been appointed and qualifies;
(4) Appoint necessary officers, employees and members of boards, commissions and committees; and
(5) Establish the time of the regular meetings by motion or resolution.
(E) Public meetings. Except as otherwise provided in the open meeting law, all Council meetings, including special, emergency and adjourned meetings and meetings of all Council committees shall be open to the public unless otherwise provided in Minnesota Statutes.
(Ord. 328, passed 6-23-2004)