(A) Purpose. The purpose and intent of this section is to establish regulations that will allow the Madison Lake Police Department access to Minnesota's Computerized Criminal History information for specified non-criminal purposes of employment background checks.
(B) Criminal history employment background investigations.
(1) The Madison Lake Police Department is hereby required, as the exclusive entity within the city, to do a criminal history background investigation on the applicants for all positions within the city, unless the city's hiring authority concludes that a background investigation is not needed.
(2) In conducting the criminal history background investigation in order to screen employment applicants, the Madison Lake Police Department is authorized to access data maintained in the Minnesota Bureau of Criminal Apprehensions ("BCA") Computerized Criminal History information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Madison Lake Police Department under the care and custody of the Chief of Police or his or her designee. A summary of the results of the Computerized Criminal History data may be released by the Madison Lake Police Department to the hiring authority, including the City Council, or the City Administrator.
(3) Before the investigation is undertaken, the applicant must authorize the Madison Lake Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of M.S. Chapter 13, as it may be amended from time to time, regarding the collection, maintenance and use of the information. Except for the positions set forth in M.S. §364.09, as it may be amended from time to time, the city will not reject an applicant for employment based on the applicant's prior conviction unless the crime is directly related to the position of employment sought and the conviction is for a felony, gross misdemeanor, or misdemeanor with a jail sentence. If the city rejects the applicant's request on this basis, the city shall notify the applicant in writing of the following:
(a) The grounds and reasons for the denial;
(b) The applicant complaint and grievance procedure set forth in M.S. §364.06, as it may be amended from time to time;
(c) The earliest date the applicant may reapply for employment; and
(d) That all competent evidence of rehabilitation will be considered upon reapplication.
(Ord. 2009-3, passed 9-8-2009)