(A) A schedule of fees for reproduction and/or certification of the public records of the city, which is calculated to reasonably reimburse the city for the city’s actual costs for reproducing and certifying public records and for the use, by any person, of the city’s equipment, material and/or supplies to copy the public records, and which does not include therein the costs for any search for and review of requested records is hereby established as follows:
(1) Reproductions/photo copies on paper 8 inches by 11 inches and/or 8 inches by 14 inches:
(a) Minimum fee, includes five pages: $2.50.
(b) Additional pages in excess of five pages: $.50 each.
(c) Reduction or increase of page size: $.50 each.
(2) Certification:
(a) First record: $10.
(b) Additional records: $5 each.
(c) Multiple records: $25 each.
(B) All requests to the city for reproduction and/or certification of the city’s public records must be accompanied with a non-refundable payment covering the costs or, in the event it is difficult to determine the actual costs because of the nature or volume of the request and/or the requested public documents, the estimated costs of reproduction and/or certification of the public records. In the event that the payment has been for estimated costs, the reproduced and/or certified public records shall not be delivered to the party requesting same until the costs for same has been determined and paid in full. Upon failure to pay any balance due the city for reproduction and/or certification of the public records, all payments made shall be deemed forfeited and applied as and for liquidated damages incurred by the city.
(C) In the event the corporate authorities of the city determine that a waiver or reduction of the fees established in division (A) above is in the public interest, the corporate authorities may provide that the requested documents and/or certifications be furnished without charge or at a reduced charge. Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit. In setting the amount of the waiver or reduction, the corporate authorities may take into consideration the amount of materials requested and the costs of copying them.
(Ord. 1257, passed 6-20-1995; Am. Ord. 1262, passed 8-1-1995)