(A) The Comptroller of the city shall be under the direct control and supervision of the Mayor of the city, except as provided herein, and shall exercise and be responsible for the performance of, in addition to the duties heretofore established by statute, prior ordinances of the city, and such other duties as the Mayor and/or the City Council have or may hereafter assign to the Comptroller from time to time, the following duties:
(1) Attend all regular and special City Council meetings;
(2) Attend all City Council committee meetings when requested;
(3) Organize and maintain in a retrievable system all financial records of the city;
(4) Receive and account for all monies due or forwarded to the city from all sources;
(5) Separate and maintain accounts for each city fund as directed by ordinance or as directed by the City Council;
(6) Keep all city funds and money in appropriate accounts and depositories as directed from time to time by resolution, ordinance or law;
(7) Insure that all city funds are properly insured by F.D.I.C. or secured by appropriate other securities as provided by law, as the case may be;
(8) Prepare and give monthly reports showing the incomes, disbursements and beginning of and end of month balances for each account and/or fund of the city at the first regular Council meeting of every month for the month next preceding the meeting;
(9) Prepare and give an annual report showing the incomes, disbursements and beginning of and end of year balances for each account and/or fund of the city at the first regular Council meeting in May for the city’s fiscal year next preceding the meeting;
(10) Prepare and file with County Tax Collector the city’s annual financial account and/or statement as required by law;
(11) Prepare and give proper and appropriate receipts on behalf of the city to every person paying money to the city for any reason;
(12) Prepare and record appropriate liens required by the city’s ordinances with the Recorder of Deeds of the appropriate county;
(13) Process all forms and documents and collect all fees pertaining to the issuance of licenses or permits required by the city’s ordinances, such as but not limited to business licenses, liquor licenses, building permits and the like;
(14) Process all forms and documents and collect all fees pertaining to trash fees;
(15) Issue and/or pay out all appropriate warrants as authorized by the city;
(16) Establish and supervise a petty cash drawer for city use;
(17) Establish and maintain appropriate and current files and records for each employee and each department, showing such things as, but not limited to job description, pay scale, IMRF, healthcare insurance, sick leave, vacation time, compensation time and the like for each city employee and department;
(18) Properly and promptly pay all officers and employees their earned or entitled salaries, wages, reimbursements or other benefits as authorized by the city;
(19) Establish and maintain appropriate files and records for all city insurance matters; and
(20) Assume the duties of and act as the Assistant City Clerk pursuant to the control and supervision of the City Clerk.
(B) The Comptroller shall possess at a minimum a Bachelor of Arts or Science Degree in Accounting or Finance and have at least three years of experience with computer-generated accounting systems. The person appointed to the position of Comptroller is not required to be, become or remain a resident of the city in order to serve.
(Ord. 1314, passed 7-2-1996; Am. Ord. 1360, passed 5-6-1997)