(A) Standing committees exist as created by resolution of the Board.
(B) Committee meetings may be called by the Committee Chairperson or by a majority of the committee members.
(C) A majority of the committee members shall constitute a quorum for transacting business. All questions that arise shall be determined by a simple majority voice vote of those present, except as otherwise provided by statute or herein.
(D) Committees shall set a regular meeting date each month. Notice of all meetings shall be placed on the County Board calendar, which is maintained by the County Clerk. Committee Chairpersons are responsible for placing all committee meetings on the calendar and providing an agenda of each meeting. All meetings shall be held in compliance with the State Open Meetings Act. Sufficient notice of changes of meeting dates and times must be given to the County Clerk to allow compliance with the Open Meetings Act, being 5 ILCS 120/1 et seq.
(E) Minutes shall be kept on all committee meetings, including separate minutes of any executive sessions, with copies sent to the County Clerk’s office for distribution to committee members. A file of minutes for each committee shall be kept in the County Clerk’s office to be used by Board members and the public. All minutes of executive sessions shall be kept in a separate file by the County Clerk, with disposition of them handled according to law.
(F) All committees shall report to the Board in writing, stating their findings and opinions on items referred to them. The report and/or resolutions shall be signed by the majority of the committee present. A minority report may be presented and, if so presented, shall be signed by the minority members.
(G) All items to be placed on the Board agenda shall be communicated to the County Board Chairperson and the Clerk of the Board by 12:00 noon on the fourth working day prior to the appropriate meeting.
(H) All Board members shall notify the Chairperson of their committees if they are going to be unable to attend a committee meeting 24 hours in advance. If such notification is not possible, a Board member who is going to be absent from a committee meeting is asked to notify the County Board office as soon as possible.
(I) A portion of a Committee meeting shall be set aside for the purpose of allowing members of the public to make comments to the Committee. The public comment rules as provided by § 30.02(Q) shall govern during all Committee meetings.
(J) The Committee Chairperson shall determine the procedures to be followed should any person wish to video tape or otherwise record the committee meeting.
(1993 Code, § 30.04) (Ord. 2005-01, passed 3-16-2005; Ord. 2021-06, passed 11-17-2021)