(A) Each licensee shall make and maintain complete, accurate and legible records of all transactions pertaining to revenue. Such records shall include but not be limited to a general ledger maintained in accordance with generally accepted accounting principles, together with appropriate supporting records such as cash receipts and disbursement logs and journals, payroll journals, canceled checks, and original paid invoices. General ledgers and all other records shall be maintained in a fashion suitable for producing financial statements in accordance with generally accepted accounting principles. These ledgers and records shall be maintained for at least five years after the end of the card room's fiscal operating year to which they apply and shall be made available for examination and copying by the city or its designee upon request.
(B) In the event information requested of a licensee can be furnished only by someone other than the licensee (such as a landlord, supplier or an accountant), the licensee shall make every bona fide effort to obtain such information as requested and furnish the same or have it furnished directly by the person who has made the information available.
(C) In addition to such other information and data required by this chapter, each licensee shall maintain the following if a partnership or corporation:
(1) A schedule showing the dates of capital contributions, loans or advances, the names and addresses of the contributors and percentage of ownership interest held of record by each.
(2) A record of the withdrawals or distributions of funds or assets, to partners or stockholders.
(3) A record of salaries paid to each partner, stockholder and key management employees.
(4) A copy of the partnership or corporate agreement, certificate of limited partnership and accurate corporate stock transfer book, if applicable.
(5) Copies of any and all public filings required by the Securities Exchange Commission.
(6) In addition to such other information and data required by this chapter, each card room licensee shall maintain the following if a sole proprietorship:
(a) A schedule showing the name and address of the proprietor and the amount and date of his or her original investment.
(b) A record of subsequent additions thereto and withdrawals therefrom.
(D) The records required to be kept by this chapter shall be in ink or other permanent form of recordation.
(Ord. 684 C.S., passed 6-3-98)