(A) In the event that there is one, and only one, source for a product of $6,000 or more, a sole-source purchase may be used. When a department wishes to make a sole-source purchase, it must make the findings set forth below in writing and file such certification with the Purchasing Agent for the Purchasing Agent's approval. In order to establish a legal basis for a sole-source exception, the following statements and findings must be made:
(1) A statement describing every unique or specialized feature of the product in question;
(2) A statement of the department director's efforts to locate all possible suppliers of such product;
(3) A statement that, in spite of its efforts, the department director has been able to locate only one supplier of the product in question;
(4) A statement that indicates the ultimate cost of the product and the process used to determine the cost of the product;
(5) A finding that it is, therefore, proper for the city to dispense with a competitive bidding requirement and to authorize the city to purchase the product in question under the sole-source exception; and/or
(6) A disclosure statement of the department director and each individual involved in evaluating and/or in making a recommendation for the purchase.
(B) If the purchase exceeds the City Manager's monetary authority to contract, a resolution making the findings set forth above must be submitted with the staff's request for award of a sole-source contract by the City Council.
(Ord. 996 C.S., passed 12-21-22)