(A) Title. This chapter shall be known as the "City of Madera Purchasing Ordinance" ("Purchasing Ordinance"). The purpose of this purchasing ordinance is to establish efficient procedures for the purchase of supplies, equipment, and services at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to define purchasing authority, and to assure the quality of purchases.
(B) Compliance with laws. The adoption of this Purchasing Ordinance is intended to meet the requirements of state law including but not limited to the following:
(1) Cal. Gov't Code §§ 54201 to 54205 regarding the purchase of supplies and equipment;
(2) Cal. Public Contract Code §§ 20160 to 20174 regarding city public works construction projects;
(3) Cal. Public Contract Code §§ 22000 to 22045 regarding the Uniform Public Construction Cost Accounting Procedures;
(4) Cal. Gov't Code § 4526 regarding professional services;
(5) Cal. Labor Code requirements for prevailing wages;
(6) Cal. Gov't Code § 4529.2 regarding architectural engineering services; and
(7) Other applicable laws.
(C) Superseding state and federal procurement requirements. The procurement requirements under this Purchasing Ordinance shall be followed. However, in the event stricter requirements are required by state or federal funding sources, those requirements shall be met to ensure funding compliance and shall supersede the provisions of this chapter.
(D) Administrative Purchasing Policy. The city's purchasing functions shall be governed by this Purchasing Ordinance and by the city's Administrative Purchasing Policy, which shall be established by the City Manager or his or her designee, both as may be amended from time to time. The Administrative Purchasing Policy will serve to implement the provisions of this Purchasing Ordinance and will generally contain administrative requirements, responsibilities, and updated best practices to meet the city's needs.
(Ord. 996 C.S., passed 12-21-22)