(a) The regular meetings of the Commission shall be held at the City Hall on the fourth Thursday of each month at 7:00 p.m., except that when such day falls on a holiday, the meeting shall be rescheduled. Special meetings shall be held upon the call of the Chairperson, or in the absence of the Chairperson, the Vice-Chairperson.
(1) The fee to submit application to the commission shall be one hundred fifty ($150.00) dollars and shall cover a time period of one year. The fee shall cover two (2) appearances before the commission. There will be a seventy-five ($75.00) dollar fee for a third and each subsequent appearance required.
(b) A majority of the Commission shall constitute a quorum for the transaction of business at any regular or special meeting of the Commission. Except as otherwise provided, Robert's Rules of Order shall be followed in the conduct of the meetings of the Commission.
(c) Notices of the date, time and agenda of special meetings shall be communicated to the Clerk of Council verbally or in writing, as such Clerk may require, at least seventy-two hours in advance of such meeting, to permit such Clerk to comply with the requirements of Ohio R.C. 121.22. In the event of an emergency requiring a meeting on less notice than is provided in Ohio R.C. 121.22(F), the person or persons calling such special meeting shall give notice to the Clerk or the Clerk's office so that immediate notice may be given to the news media which have requested such notice.
(d) Persons desiring notices and agenda of meetings of the Commission, as provided in Ohio R.C. 121.22, may deposit:
(1) Self-addressed, stamped envelopes with the Clerk of Council for one year; or
(2) Two dollars ($2.00) if notice of only one meeting is desired; or
(3) Twenty-four dollars ($24.00) for notices and agendas of each meeting of the Commission for each calendar year.
(e) If a regular meeting is not required because of the lack of public business, a notice shall be posted to such effect, at least five days prior to such meeting, on or in the vicinity of the bulletin board in the main lobby at the Municipal Center. Notice that a meeting is not required shall be given by the Clerk of Council to all news media that have requested notices or to the persons who have made the deposits referred to above.
(Ord. 2023-38. Passed 5-15-23.)