(A) The Board shall elect from its membership a Chairperson, a Vice-Chairperson, and a Secretary who shall serve for terms of one year and who shall be eligible for re-election. The Chairperson shall preside over the Board meetings and shall have the right to vote. In the absence or disability of the Chairperson, the Vice-Chairperson shall perform the duties of the Chairperson.
(B) The city shall provide staff support to the Board. City staff members may assist the Board by providing technical advice or helping in the administration of this code.
(C) Meetings of the Board shall be conducted as follows.
(1) A simple majority of the membership of the Board shall constitute a quorum.
(2) The Board shall adopt and make public a set of bylaws for the transaction of its business which shall provide for the time and place of regular meetings and for the calling of special meetings. Special meetings shall only be called by the Chairperson or by at least two members of the Board.
(3) All meetings of the Board shall be open to the public and a public record must be kept of the Board's resolutions, proceedings, and actions. All meeting shall have a previously available agenda and shall comply with the Kentucky Open Meetings Statute, KRS 61.805 to 61.850.
(4) The Board shall hold at least four meetings per year, scheduled at regular intervals in a public place.
(5) Notice of all meetings of the Board shall be made as follows:
(a) Published pursuant to KRS Ch. 424, not less than seven nor more than 21 days prior to regular meetings or received no less than 24 hours prior to special meetings; and
(b) At least 15 days prior written notice given by first class mail to the owners of property and owners of property immediately adjacent to property affected by matters under consideration by the Board.
(D) The recommendations of the Board shall be considered "approved" upon a majority vote of the Board members present and voting, if a quorum is present. These recommendations shall be signed by the Chairperson and the Secretary.
(E) The Board shall cause full minutes of its meetings to be kept, and upon approval by the Board, they shall be filed with the Secretary of the Board, who shall make them available for public inspection and shall file and maintain them in a manner similar to that provided for minutes of Council meetings.
(F) No member of the Board shall vote on any matter that may affect the property, income, or business interest of that member or their family members. Board members are not allowed to participate in discussions at Board meetings about any property in which they or a family member have an interest and they shall disqualify themselves prior to the beginning of a discussion about property in which they have an interest.
(Ord. 2018-4, passed 7-12-2018)