(A) There is hereby created the office of City Clerk and City Treasurer.
(B) (1) The City Clerk, shall be the officer who shall have the responsibility, with the active assistance of clerical help, for the preparation and maintenance of the City Council minute books or journal and shall be responsible generally, with like assistance, for the preservation and safekeeping of all other city public records including ordinances, resolutions, contracts and other public archives and for the publication of newly-enacted ordinances and of legal notices whenever and as required by statute and the City Council. He or she shall have the duty, with assistance, to see to and ensure the maintenance of the property tax rolls and preparation of annual tax billings.
(2) The City Treasurer, shall have the duty and responsibility to receive, record and maintain all moneys belonging to the city; to disburse and record city funds as directed and to report any receipts and disbursements on a monthly basis; to process employee payrolls; to write all checks; to maintain and balance bookkeeping journals and ledgers; to reconcile bank balances; and to perform other financial activities as necessary.
(3) The City Treasurer shall receive and safely keep all money belonging to the city. He or she shall pay it out, as directed by order of the City Council, but only upon warrants drawn by the Mayor and countersigned by the City Treasurer. He or she shall keep an accurate account of all receipts and disbursements, showing when, from whom and to whom, for what purpose, and on what account all city funds were received or paid, and shall exhibit the account so kept. The City Treasurer shall keep a general ledger of the accounts and city funds.
(4) At the first regular meeting of the City Council each month, the City Treasurer shall send his or her monthly report to the City Council, which shall have it credited by the Finance Committee. Every three months, he or she make a financial exhibit, giving an itemized statement of all receipts, with their sources, and an itemized statement of all disbursements, with their purposes and shall have the exhibit entered on the records of the City Treasurer’s office. The City Treasurer shall annually, at the expiration of each fiscal year, prepare an itemized sworn statement of his or her accounts and cause newspaper publication of the same to be made, all in the manner and detail as prescribed in KRS 424.220.
(5) The City Treasurer shall perform the duties of License Inspector, as provided for in Chapter 111, pertaining to employee occupational license fees; and the City Treasurer shall be responsible for the preparation of the waste disposal fees.
(6) The City Clerk and the City Treasurer shall perform such other duties, as may be required by the Mayor, or by City Council, by ordinance, not inconsistent with law.
(C) The City Clerk and the City Treasurer shall have a work schedule as determined by the Executive Authority of the city and their compensation shall determined by the Mayor within the parameters of the budget adopted by the City Council.
(D) No person shall be appointed or act as the City Clerk or City Treasurer unless the person has taken the oath required by § 228 of the Constitution of the Commonwealth. The City Clerk and City Treasurer shall also provide a bond with corporate surety authorized to transact business in the state and conditioned upon the performance of the duties specified herein.
(`96 Code, § 31.36) (Ord. 2005-11, passed 7-28-2005)