(a) Effective January 1, 2017, any elected or non-elected official or officer or employee (hereinafter “employee”) who finds it necessary to travel outside of the Village of Lowellville for the purpose of carrying on their official duties or finds it necessary to attend conferences shall be paid the then current rate established by the Internal Revenue Service per mile as a traveling expense and shall be paid for all such expenses incurred for hotel, meals and miscellaneous expenses, to the extent such amounts are within the following limits:
(1) There shall be reimbursement for meals limited to forty-five dollars ($45.00) per day.
(2) There shall be reimbursement for hotel accommodations limited to one hundred fifty dollars ($150.00) per day.
(3) There shall be no reimbursement for alcoholic beverages.
(4) All other reimbursements, all overnight travel, all air travel, all train or bus travel and all hotel accommodations shall be pursuant to the ad hoc preapproval of counsel and/or the employee’s department head and must be presented to the members of Council and/or the employees’ department head and/or at least one week prior to said travel on the attached form to be considered for reimbursement.
(5) Department heads shall require the approval of the Mayor and/or Council under the same terms contained herein.
(6) The Mayor requires the approval of Council under the same terms contained herein.
(7) Said preapproval requirements may be waived by Council in the case of emergency or in the event that the pre-approval is an impossibility.
(Ord. 3894. Passed 12-14-16.)