The following shall be officers of the Council and their duties:
(A) President. The Presiding Officer of the Town Council shall be the President who shall be elected annually in January of each year, by the members from their membership. He shall assume the chair of the Presiding Officer immediately after his election. The President shall:
(1) Preserve order and decorum;
(2) Decide all questions of order, subject to appeal by the Council;
(3) Announce the result of all votes by the Council upon all motions, resolutions, ordinances and other matters;
(4) Appoint all members of standing and “special” committees, subject to approval of the Council.
(B) Town Attorney. The Town Attorney shall be appointed by the Town Council at the first meeting in January of each year, to serve at the pleasure of the Council. The duties of the Town Attorney shall be as follows:
(1) To attend Town Council meetings, regular and special, and to confer and advise the Town Council;
(2) To prepare ordinances, resolutions, motions, legal notices and all other notices that may be necessary to enable the Town Council to transact the business of the town.
(3) To prosecute all violations of this code or any other ordinance of the town.
(C) Clerk-Treasurer. The duties of the Clerk-Treasurer shall be those as provided by the laws of the state pertaining to the Clerk-Treasurer. In addition the Clerk-Treasurer shall perform the following:
(1) It shall be the duty of the Clerk-Treasurer to cause the minutes of all regular and special Council meetings to be prepared in a format that includes all motions, votes and a synopsis of all official business conducted by the Council. A proposed draft of the minutes of each meeting shall be prepared by the Clerk-Treasurer and submitted to each Council member and the Town Attorney within seven days of each meeting. The Clerk- Treasurer shall also audio tape each regular and special meeting of the Council to assist in the accurate preparation of the minutes, and each such audio tape shall be preserved by the Clerk- Treasurer for a period of 90 days after the minutes of each respective meeting are approved and adopted by the Council. The written minutes that are approved and adopted by the Council shall be the official minutes of the Town Council subject to the Council's right to modify or amend same to accurately reflect the actions or business of the Council.
(2) It shall be the duty of the Clerk-Treasurer to cause the minutes of all regular and special meetings of the Council to be written up at full length upon the minute book, which book shall be kept for that purpose and to furnish to the President and to each member of the Council a legible copy thereof, within one week after the meeting of the Council has been held.
('80 Code, § 1.20.070)
(Am. Ord. 1999-9, passed 5-10-99)
Cross-reference:
Town officials, see Ch. 31
Clerk-Treasurer, see §§ 31.01 et seq.