(A) The policy which follows in division (B) of this section will be instituted in order to:
(1) Facilitate a coherent and comprehensive line of communication between Councilmembers and town employees;
(2) Protect the security of town buildings and grounds;
(3) Protect the town from possible liability; and
(4) Establish a central information dissemination source.
(B) All immediate supervisors and/or department superintendents will immediately notify the Clerk-Treasurer's office in the town hall, by phone, when any external salesperson or any agent, inspector or representative of a federal, state or local governmental agency is on or has entered town property. The Clerk-Treasurer's office will keep a central telephone log to record all phone calls regarding such visits, including in the log all information regarding the visitor's name, job title, and employer's name, the purpose of the visit, the name of the immediate supervisor or department superintendent making the phone call, and the date and time of the phone call.
('80 Code, § 2.02.090)