(a) Council hereby enacts the following amended and restated policy to govern the payment and/or reimbursement of expenses incurred by employees and/or elected officials of the Village while attending seminars or conducting other business of the Village of Lordstown:
(1) Maximum reimbursement per day for meals subdivided as follows:
$15.00 plus tax and a gratuity not to exceed 15% for breakfast
$20.00 plus tax and a gratuity not to exceed 15% for lunch
$30.00 plus tax and a gratuity not to exceed 15% for dinner
for full day seminars or business; if the seminar or business is less than six (6) hours, then only two (2) meals will be paid for by the Village; if the seminar or business is four (4) hours or less, then one (1) meal will be reimbursed. The meal to be paid for will be determined by the time of day of the seminar or business.
(2) If available, a Village vehicle shall be used for transportation to and from the seminar or business with the Village providing a credit card to be used for the purchase of gasoline or the Village will reimburse the employee and/or elected official for actual expenses for gasoline for the vehicle. If a Village vehicle is not available and the employee and/or elected official must use their personal vehicle, then the Village will reimburse said individual at the annual rate set by the Internal Revenue Service.
(3) The Village will reimburse the employee and/or elected official for all parking fees and tolls.
(4) The Village, however, will not reimburse the employee and/or elected official for expenses involving the purchase of alcoholic beverages, entertainment not associated with public business, tips and gratuities, and expenses which are personal in nature.
(5) Employees and/or elected officials shall not be permitted to use Village- owned property for their own personal benefit, nor may they benefit from their public position; i.e., such as the accumulation of frequent flyer miles or other similar awards.
(b) Reimbursement for lodging costs shall not exceed two hundred dollars ($200.00) per day unless the seminar or business is scheduled to be held at a hotel where lodging is specific to the seminar or business or if some meals are included.
(c) Reimbursement for the above expenses shall only be made upon presentation of valid receipts for costs incurred.
(Ord. 81-2021. Passed 11-1-21.)