(a) Any person may visit or telephone the office of the Clerk during regular office hours to determine, based on information available at that office: the time and place of regular meetings; the time, place and purpose of any then known special meetings; and whether the available agenda of any such future meeting states that any specific type of public business, identified by such person, is to be discussed at such meeting.
(b) Any notification provided herein to be given by the Clerk may be given by any person acting in behalf of or under the authority of the Clerk.
(c) A reasonable attempt at notification shall constitute notification in compliance with this chapter.
(d) A certificate by the Clerk as to compliance with this chapter shall be conclusive upon the City and the Municipal body involved.
(e) The Clerk shall maintain a record of the date, manner and time, if pertinent under this chapter, of all actions taken with regard to notices and notifications under Sections 208.03 through 208.05, and shall retain copies of proofs of publication of any notifications or notices published thereunder.
(f) To better ensure compliance with this chapter regarding notice and notification it shall be the responsibility of the chairperson or the secretary of a Municipal body other than Council, or the person or persons calling the meetings, to timely advise the Clerk of future meetings and of the subject matters to be discussed by such Municipal body.
(Ord. 102-76. Passed 3-4-76.)