(A) There is hereby created and established a community improvement board for the village, which shall consist of a minimum of five members, citizens and residents of the village, who shall be appointed by the Chairperson with the approval of the Village Board at the first regular meeting of the Village Board in January.
(B) Members of the Board shall serve without compensation.
(C) At the time of initial formation and at the time of the Board’s first meeting in February of each year, the Board shall organize by selecting from their members a chairperson, a secretary and a treasurer. It shall be the duty of the Secretary to keep the full and correct minutes and records of all meetings and to file the same with the Municipal Clerk, where they shall be available for public inspection at any reasonable time. It shall be the duty of the Treasurer to keep an accurate account of all disbursements and all receipts and to submit a financial report to the Municipal Clerk on a quarterly basis, which shall be available for inspection at any reasonable time.
(D) A majority of the Board members shall constitute a quorum for the transaction of business. The Community Improvement Board for the village shall meet at times as the governing body or the Committee Chairperson may designate. Special meetings may be held upon the call of the Chairperson of the Community Improvement Board or by any three members of the Community Improvement Board.
(E) The Community Improvement Board for the village seeks and encourages public involvement. Any person attending a Community Improvement Board meeting has the right to be heard on the matters, subject to reasonable time limits as set by the Board.
(F) It shall be the duty of the Community Improvement Board for the village to assist the Board of Trustees with economic development, cultural improvement, recreational projects and beautification projects for the village. All projects or activities that involve village-owned property shall be approved by the governing body prior to beginning the project or activity. All actions of the Community Improvement Board for the village shall be subject to the review and supervision of the governing body. The Community Improvement Board for the village shall be responsible for making quarterly reports to the governing body and performing additional duties as the governing body may designate from time to time.
(G) No member of the governing body may serve as a member of the Community Improvement Board for the village while serving a term of office as a member of the governing body. No member of the Community Improvement Board for the village shall serve in more than one capacity as Chairperson, Secretary or Treasurer of the Community Improvement Board. The Board may appoint subcommittees, which members may be volunteers, when the need arises.
(H) As a part of the Community Improvement Board, this board will oversee tree resource needs for the village; therefore, be it known that the Community Improvement Board shall also act as the Village Tree Board. It shall be the responsibility of the Board to study, investigate and develop a written plan for the care, preservation, trimming, planting, replanting, removal or disposition of trees and shrubs in public ways, streets and alleys. Such plan shall be presented to the Village Board of Trustees and, upon their acceptance and approval, shall constitute the official comprehensive village tree plan for the village. The Board shall review annually and update if needed the comprehensive village tree plan. The Board shall prepare and present an annual work plan to the Village Board of Trustees for its acceptance and approval. The Board, when requested by the Village Board of Trustees, shall consider, investigate, make findings, report and recommend upon any special matter or question coming within the scope of its work.
(Prior Code, § 2-205) (Ord. 127, passed 4-1-1996; Ord. 270, passed 5-6-2024)