The City Administrator shall have custody and control of all documents, including debts, mortgages, leases, contracts, judgment orders, notes, bonds, and evidences of indebtedness belonging to the city except such as are directed by law or ordinance to be deposited elsewhere. He or she shall have supervision of the issuance and sale of all bonds, warrants, and obliga-tions. He or she shall have supervision over the accounting work of the city. Specifically, but not in limitation of the above, he shall have the following powers and duties:
(A) Before the annual Budget Ordinance is prepared by the corporate authorities, he or she shall direct the Finance Director to submit to the corporate authorities a report of the estimate as nearly as may be of the money necessary to defray the expenses of the city during the next fiscal year, and in the report, classify and detail the purposes of expenditure, the aggregate income of the preceding fiscal year, the city liabilities, and such other information as is necessary to assist the Mayor and the City Council to adopt a Budget Ordinance.
(B) For the purpose of preparing the Budget Ordinance, he or she is authorized to require all officers to submit statements of the condition and expenses of their respective offices or departments, a description of proposed city improvements, and the probable expense thereof, a description of all unperformed contracts and a statement of the amount of all unexpired appropriations of the preceding year.
(C) He or she shall recommend to the Mayor and the City Council the salaries to be paid each appointive subordinate employee of the city.
(D) With the approval of the City Council, he or she shall consolidate, combine, or reorganize positions or units under his or her jurisdiction.
(E) He or she shall purchase all materials, supplies, or equipment subject to and pursuant to directives and appropriations made and provided by the Mayor and the City Council, and subject also to the statutes of the state pertaining to creation of liabilities against the city and pertaining to the expenditures or appropriations of the monies of the city.
(F) He or she shall each month direct the Finance Director to prepare and present to the council a statement showing the exact financial condition of the city as of the end of the preceding month.
(G) He or she shall give such additional reports and information concerning the fiscal matters of the city as may from time to time be required by the City Council.
(`79 Code, § 30.275) (Ord. 905, passed 6-2-80; Am. Ord. 18-023, passed 6-6-18)