§ 171.02  LITTLEFORK MEDICAL CENTER.
   (A)   Appointment of Officers.
      (1)   There is hereby continued a Hospital Board of Directors which shall consist of five resident voters of the City of Littlefork, excluding any employee of the Littlefork Medical Center. Said Board of Directors shall receive an annual salary in such sum as the City Council may prescribe. At its regular meeting of January each year, the Mayor, with confirmation by a majority vote of the City Council, shall appoint one person for the term of five years to succeed the term of the officer whose term expires in such year. Each officer shall hold their office until their respective successor has been appointed and qualified. Any vacancy on the Board shall be filled without delay by the Mayor with approval of the Council.
      (2)   The Mayor shall also hold the right to remove the services of any or all officers of the Board with consensus of the City Council for cause and after a hearing.
      (3)   The present Board of Directors and officers of the Littlefork Municipal Hospital, doing business as the Littlefork Medical Center, shall be the existing Board in accordance with their existing terms of appointment.
   (B)   Organization, meetings and officers.
      (1)   As soon as practical at the next annual meeting the Board of Directors shall continue to organize and elect a President, Vice President, First Vice President, Secretary and Recording Secretary to adopt such rules and regulations necessary to enable it to perform its duties and functions in an efficient and orderly manner. All officers shall be chosen from the members of the Board of Directors. The President shall preside at all the meetings and shall sign with the Secretary all contracts, orders and other documents to be executed by the Board of Directors. The Vice President shall perform the duties of the President in the event of his or her absence or disability. The First Vice President shall be the liaison officer between the Board of Directors and the Administrator of the Nursing Home and Clinic.
      (2)   The Secretary shall sign with the President all contracts, orders and other documents to be executed by the Board of Directors. The Recording Secretary shall keep a complete record of the minutes and of all proceedings of the Board of Directors and shall make a monthly report and act as a liaison officer between the City Council and Board of Directors. The Recording Secretary shall keep a complete record of the minutes and of all proceedings of the Board of Directors and shall make a monthly report and act as a liaison officer between the City Council and Board of Directors. The Board of Directors may prescribe such additional duties for its officers as may be consistent with the provisions of this section.
   (C)   Powers and duties of the Board.  The Board of Directors shall have charge of the maintenance and control of the Littlefork Municipal Nursing Home, Clinic, the Pineview Recovery Center, and all of said facilities and all properties now or hereafter owned by the City of Littlefork, Minnesota with regards to the providing of medical services. The Board shall hire an administrator and other necessary employees and fix and pay their compensation. Such Board shall purchase all necessary equipment, apparatus and supplies of less than $25,000 value and provide for the care, preservation and insurance of said properties. The Board of Directors shall employ the best business practices to render the facilities self-sustaining and operate it as a facility at maximum efficiency. The Board of Directors shall have the power to authorize payment to officers and employees for expenses necessarily paid or incurred in the performance of their duties; to require and fix the amount of bond of any officer or employee and to authorize the payment of the premium thereon; to maintain petty cash funds; to receive and accept according to their terms all gifts and donations for facility purposes; to establish such standing committees as it may seem fit; to make rules relating to its own procedures and the maintenance and control of the facilities. In case of the purchase of supplies and equipment in excess of $25,000, the Board of Directors shall recommend in writing the desire to purchase to the City Council. The Board of Directors shall have the power, and it shall be their duty, to keep buildings and equipment in good repair. Provided, however, the Board of Directors shall not have the power to order the construction of new buildings or to enlarge or alter present facilities. In the event that the Board of Directors deems it necessary and expedient to construct new buildings or to alter or enlarge present facilities, such recommendations shall be made in writing to the City Council and the City Council shall, at the first meeting after receipt of such recommendation, consider such recommendations and shall promptly take such action thereon as the City Council shall see fit. In addition to the powers and duties herein enumerated, the Board of Directors shall exercise such other necessary and proper powers which may expedite the management and control of the facilities which shall be consistent with law and in conformity with the provisions of this section.
   (D)   Meetings of the Board of Directors.  The Board of Directors shall hold regular meetings on the fourth Tuesday of each month. Special meetings are hereby authorized as provided by law. To transact business at any regular meeting or special meeting, a majority of the Board must be present. The Recording Secretary shall file with the City Council a report of the preceding month's business, together with a copy of the minutes of all Board meetings held that month. Prior to any Board of Directors meeting, an agenda shall be made available for the members of the City Council.
   (E)   Finances.
      (1)   There is hereby created a fund of the City of Littlefork, Minnesota, which is hereby designated as the "Littlefork Medical Center General Fund" into which fund shall be placed all moneys received from all sources for the facilities. Payment of the bills incurred in the operation, maintenance and control of the facilities shall be paid from this fund. Other funds and/or accounts may be established upon approval by the City Council.
      (2)   Method of paying bills. Bills and indebtedness incurred in the operation, maintenance and control of such facilities shall be approved by the majority of the Board of Directors. The Mayor and City Clerk are hereby authorized to pay such bills when so presented. The Administration shall certify payrolls as to amount, date and payment and other pertinent data to the City Clerk-Treasurer, and the Mayor and City Clerk-Treasurer are hereby authorized to issue payment in accordance with the terms of such certified payroll.
   (F)   Annual statement.  The Board of Directors shall cause to be filed with the City Clerk-Treasurer on or before the 15th day of May each year a complete statement of all transactions of the preceding years business and that the said statement shall contain and include a complete and detailed statement of all receipts and disbursements for the preceding year.
   (G)   Bonds of employees.
      (1)   Any employee hired by the Board of Directors whose duty it is to receive and collect moneys and securities for the facilities shall be insured with Dishonesty Insurance, or be bonded by a bonding company approved by the Board of Directors and for such an amount as the Board may deem necessary and adequate to protect the interests of the facilities.
      (2)   All monies received from the operation of the facilities shall be deposited in the official depository of the city.
   (H)   Fiscal year budget.
      (1)   The fiscal year of the facilities shall be January 1 to December 31, inclusive.
      (2)   On or before November 15 of each year the Board of Directors shall cause to be prepared a budget for the anticipated expenditures for the fiscal year following. Such budget shall be filed with the City Clerk-Treasurer on or before December 1 of each year. Such budget shall be considered by the City Council at the regular monthly Council meeting in January.
(Ord. 84A, passed 5-12-1998)