(a) An employee may apply for and receive donated leave up to the number of hours the employee is scheduled to work for each pay period, if the employee to receive the donated leave; or a member of the employee’s immediate family has a serious illness, and has no accrued leave, and has applied for any paid leave, workers compensation, or benefits program for which the employee is eligible. Donated leave may be used to satisfy the waiting period for these benefits if needed, donated leave may be used after the waiting period up to the amount equal to the benefit for which the employees pending approval (eg. seventy percent for disability benefits) upon approval of the application by a two-thirds majority vote of Council in open Council session.
(b) Employees may donate leave if the donating employee:
(1) Voluntarily elects to donate leave and does so with the understanding that donated leave will not be returned;
(2) Donates a minimum of eight hours, and
(3) Retains a combined leave balance of at least (80) hours. Leave shall be donated in the same manner in which it would be otherwise used.
(4) The donation must be approved by two-thirds vote of the Village Council in open Council session.
(c) The leave donation program shall be administered on a pay period by pay period basis. Employees using donated leave shall be considered in active pay status and shall accrue leave and any other benefits to which they would otherwise be entitled. Leave accrued by an employee while using donated leave shall be used, if necessary, in the following pay period before any additional donated leave may be received. Donated leave shall not count toward the probationary period of an employee who receives donated leave during his/her probationary period. Donated leave shall be considered sick leave, but shall never be converted into cash benefit.
(d) Employees who wish to donate leave shall certify:
(1) The name of the employee for whom the donated leave is intended,
(2) The type of leave and the number of hours to be donated,
(3) They will maintain a minimum combined leave balance of at least 80 (eighty) hours,
(4) The leave is donated voluntarily, and he/she understands it will not be returned.
(e) The appointing authorities shall insure that no employees are forced to donate leave. The appointing authorities shall respect the employees right to privacy. However, the appointing authorities may, with permission of the employee who is in need of leave or a member of the employees immediate family, inform other employees of their critical need for leave. Appointing authorities shall not directly solicit leave donations from employees. The donation of leave shall occur on a strictly voluntary basis.
(Ord. 1645. Passed 5-8-2000.)